Autocount Plugin :
Delivery Order Invoice Verification

User Guide PDF

Introduction of AutoCount DO / IV Verification Plugin :

The DO/IV verification plugin is a software extension or module that enhances the functionality of inventory management systems by providing specific features and capabilities related to verifying delivery orders (DO) and invoice (IV) documents. It is designed to ensure accurate and efficient verification of received goods and invoices, reducing errors and discrepancies in the inventory and accounting processes.

How to Use ?

Tutorial Video

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Let's explore the key benefits, features, and usage of the Autocount DO/IV verification plugin

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Document Matching:

The plugin compares the details on the delivery order (DO) document with the received goods to verify the accuracy of the delivery. It checks information such as item descriptions, quantities, unit prices, and total amounts to ensure consistency between the DO and the actual received goods.

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Barcode Scanning:

The plugin integrates with barcode scanning technology to facilitate quick and accurate verification. Barcode scanners or mobile devices with built-in scanners can be used to scan item barcodes and compare them with the DO or invoice information.

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Quantity and Quality Verification:

The plugin verifies the quantities of the received goods against the quantities specified in the DO. It also allows for quality checks to ensure that the received items meet the specified standards or requirements.

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Price and Cost Verification:

The plugin compares the prices or costs listed on the invoice with the agreed-upon prices or costs. It ensures that the invoiced amounts are accurate and match the agreed terms and conditions.

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Discrepancy Handling:

If any discrepancies are found during the verification process, the plugin provides functionalities to manage and resolve them. It may include features for documenting discrepancies, initiating investigations, and communicating with suppliers or relevant stakeholders to resolve issues.

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Automated Validation:

The plugin automates the validation process by comparing the DO and invoice data with the corresponding purchase orders, contracts, or pricing agreements. It checks for discrepancies, missing information, or deviations from the agreed terms.

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Real-Time Updates:

The plugin updates inventory records and accounting systems in real-time as the verification process progresses. This ensures that the inventory levels, financial records, and cost calculations accurately reflect the verified information.

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Approval Workflows:

The plugin may include approval workflows for DO and invoice verification. It allows designated personnel or departments to review and approve the verification results before final acceptance or payment.

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Reporting and Audit Trail:

The plugin generates reports and maintains an audit trail of the DO and IV verification activities. It provides visibility into the verification process, including details of discrepancies, resolution actions, and verification outcomes. This supports accountability, compliance, and audit requirements.

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Integration with Accounting Systems:

The plugin integrates with accounting systems or enterprise resource planning (ERP) systems to synchronize verified data with financial records. It ensures that accurate information flows into the accounting processes for payment processing, cost allocation, and financial reporting.

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Taking SMEs to the Next Level of Business Excellence

With over 50 modules and 100 plugins to choose from, AutoCount System offers a wide range of options for small and medium-sized enterprises (SMEs). It helps businesses accelerate their growth and ensures that you can’t go wrong with its diverse selection. Choose AutoCount to take your business to new heights with its tailored solutions for accounting, inventory management, sales, and more. Trust in AutoCount’s extensive offerings to meet your specific business needs effectively.

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How AutoCount DO/IV Verification Plugin Works:

Coming Soon

Ideal for Business:

The Autocount DO/IV verification plugin is great for organizations and businesses that engage in inventory management and procurement activities, especially those with a focus on ensuring accuracy, efficiency, and compliance in the verification of delivery orders (DO) and invoice (IV) documents.

Conclusion:

The Autocount DO/IV verification plugin is a comprehensive solution that enhances the accuracy and efficiency of inventory and accounting processes. By incorporating advanced functionalities and automation, it addresses key challenges related to document matching, discrepancy handling, and real-time updates, making it an invaluable component for organizations aiming to optimize their inventory management systems.

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