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AutoCount- Barcode Printing

This user guide walks you through the steps to enable and use the Barcode Printing feature in AutoCount Accounting 2.0, allowing efficient printing, management, and export of barcodes for stock items and documents.

Introduction to AutoCount Barcode Printing

Barcode Printing is an AutoCount Accounting 2.0 feature within the Stock Module that allows users to generate and print barcodes for stock items and documents. This feature streamlines inventory management by simplifying labeling and improving accuracy.

Prerequisites for Using Barcode Printing

To use the Barcode Printing feature:

  • AutoCount Edition

    Ensure you have a paid edition of AutoCount Accounting 2.0.

  • Module Activation

    Activate the Stock Module in Module Settings.

Enabling the Stock Module

1. Go to Module Settings

  • Navigate to Tools > Program Control > Module Setting.
Enabling the Stock Module-1

2. Activate the Stock Module

  • In Module Settings, find “STOCK” and check the box next to it.
  • Click OK to save the setting.
Enabling the Stock Module-2

3. Confirm Activation

  • After enabling, the Stock Module will appear under Tools.
Enabling the Stock Module-3

Accessing Barcode Printing

1. Navigate to Barcode Printing

  • Go to Tools > Print Bar Code.
Accessing Barcode Printing-1

2. Barcode Printing Interface

  • You’ll see the Barcode Printing interface, where you can manage barcode data and printing options.
Accessing Barcode Printing-2

Adding and Deleting Data

To Add Data:

  • In the Barcode Printing interface, click Add.
  • Enter the details for the new stock item or document.
  • Save your changes.
Adding and Deleting Data-To Add Data

To Delete Data:

  • Select the row of data you wish to remove.
  • Click Delete.
Adding and Deleting Data-To Delete Data

Importing Documents for Barcode Creation

1. Click on Import

  • In the Barcode Printing interface, select the Import option.
Importing Documents for Barcode-1
Importing Documents for Barcode-2

2. Select Items for Barcode Printing

  • Choose the items to generate barcodes for by enabling “Item” using the checkbox.
  • You can filter items as needed.
Importing Documents for Barcode-3

3. Confirm and Preview

  • After selecting items, click OK to see a preview.
Importing Documents for Barcode-4

Printing Barcodes

1. Preview Barcode Format

  • After selecting items, click Preview.
Printing Barcodes-1
  • Choose the type of barcode and format from the options available:
    • Print BarCode Report (2×1 inch, 1col): Single column on 2×1-inch labels.
    • Print BarCode Report (2×1 inch, 2col): Two columns on 2×1-inch labels.
    • CodeSoft easy bar 4a: Format for the CodeSoft easy bar 4a machine.
    • TSC TTP-244: Format for the TSC TTP-244 Barcode Printing Machine.
    • A4 Size: Prints on A4 paper.
Printing Barcodes-2
Printing Barcodes-3

2. Print the Barcode

  • Click Print to generate physical barcodes.
Printing Barcodes-4

Exporting Barcode Data

1. Select Export Option

  • Click on Export in the Barcode Printing interface.

2. Choose File Format

  • Choose between CSV or DBase for export formats.
Exporting Barcode Data-1

3. Export Data

  • Confirm export settings and save the file. This exported data can be used for inventory analysis or as part of a backup.

Example of CVS file:

Exporting Barcode Data-2

Checking Duplicate Barcodes

1. Access Duplicate Barcode Check

  • Go to Tools > Check Duplicate BarCode and Alt Item Code.
Checking Duplicate Barcodes-1

2. Search for Duplicates

  • Enter the barcode code you want to check, or leave the field blank to scan the entire barcode list.
  • AutoCount will display any duplicate barcodes, allowing you to filter and resolve them.
Checking Duplicate Barcodes-2

Managing User Access Rights

1. Navigate to Access Rights Maintenance

  • Go to General Maintenance > Access Rights Maintenance.
Managing User Access Rights-1

2. Set Permissions

  • Search for “BarCode” to locate barcode-related permissions.
  • Assign permissions for checking, opening, or showing duplicate barcodes according to user roles.
Managing User Access Rights-2

Conclusion

In summary, AutoCount Accounting 2.0’s Barcode Printing feature simplifies inventory management by enabling easy barcode generation, import/export options, and duplicate checks. With customizable printing formats and secure access rights, businesses can efficiently manage stock data and improve accuracy. This tool is ideal for streamlining labeling and enhancing stock tracking for businesses of any size.

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FAQs

Activate the Stock Module in Tools > Program Control > Module Setting and check “STOCK.”

Yes, click on Import within the Barcode Printing interface to select items.

Options include single and double columns, CodeSoft and TSC compatibility, and A4 paper format.

Use the Duplicate Barcode Check under Tools to identify and resolve any duplicates.

Yes, you can export data in CSV or DBase formats through the Export function.

Set permissions in General Maintenance > Access Rights Maintenance for specific user access.

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