What you want ?
< All Topics

AutoCount- Barcode Scanning

This guide provides a step-by-step approach to setting up and using the Barcode Scanning feature in AutoCount Accounting 2.0. It covers all essential functions, from enabling barcode scanning to configuring advanced settings, to ensure smooth inventory and sales management.

Introduction to Barcode Scanning

The Barcode Scanning feature in AutoCount Accounting 2.0 allows users to scan product information directly into the system. This functionality speeds up the stock management process by eliminating manual data entry and helping reduce errors in counting and invoicing.

Purpose and Benefits of Barcode Scanning

  • Barcode scanning streamlines stock flow management and minimizes human error in recording inventory. This feature is especially useful for businesses with large inventories, helping ensure accurate, real-time tracking and invoicing.

Getting Started

Enabling Barcode Scanning

To enable barcode scanning in AutoCount Accounting, follow these steps:

1. Equipment Needed

  •  Ensure you have a compatible Barcode Scanner connected to your computer.

2. Navigate to Tools > Options

  • Open AutoCount Accounting 2.0 and go to the Tools menu.
  • Click on Options.
Enabling Barcode Scanning-1

3. Enable Barcode Input

  • Under the Stock section, find BarCode.

  • Check the box for Enable Barcode Input and click OK

Enabling Barcode Scanning-2

4. Verify Changes

  • Open Sales > Invoice to check if the Barcode Input feature is active. You should see a designated row for barcode input in your invoice form.
Enabling Barcode Scanning-3

Setting Up Barcodes for Stock Items

Once the feature is enabled, you can start adding barcodes to each item in your stock.

1. Navigate to Stock Item Maintenance

  • Go to Stock > Stock Item Maintenance.
Setting Up Barcodes for Stock Items-1

2. Edit Item Details

  • Select the item you want to add a barcode to and click Edit.
Setting Up Barcodes for Stock Items-2

3. Add Barcode

  • In the Details section, click on Others.
  • Enter the custom barcode for the item and click OK to save.
Setting Up Barcodes for Stock Items-3

Note || Repeat this process for each stock item you want to barcode.

Using Barcodes in Invoices and Sales

With barcodes added, you can use them directly when creating invoices.

1. Create a New Invoice

  • Go to Sales > Invoice and select New Invoice.
Using Barcodes in Invoices and Sales-1
Using Barcodes in Invoices and Sales-2

2. Scan the Barcode

  • Use your scanner to input the barcode in the designated barcode field.
  • The system will automatically retrieve the product associated with the barcode and add it to the invoice.
Using Barcodes in Invoices and Sales-3
Using Barcodes in Invoices and Sales-4

3. Check for Incorrect Entries

  • If an invalid barcode is entered, AutoCount will notify you with an error message.

Handling Incorrect Barcode Entries

AutoCount provides an immediate notification if an incorrect barcode is scanned. Simply double-check the barcode or manually enter the correct barcode or item code if necessary.

Handling Incorrect Barcode Entries

Advanced Features and Configurations

AutoCount offers several advanced barcode configurations to tailor the feature to your specific requirements:

Input Recognition Options

AutoCount allows you to specify whether the system recognizes barcodes, item codes, or both.

To configure:

a. Navigate to Tools > Options > Stock > BarCode

b. Choose the Recognition Mode

  • Select BarCode & ItemCode1 to allow the system to recognize both.
Input Recognition Options-1
Input Recognition Options-2
Input Recognition Options-3
  • Choose Item Code for item codes only.
Input Recognition Options-4
Input Recognition Options-5
Input Recognition Options-6
  • Select BarCode for barcode-only recognition.
Input Recognition Options-7
Input Recognition Options-8
Input Recognition Options-9

Quantity Separator Function

This function enables users to scan a specified number of items at once:

a. Navigate to Tools > Options > Stock > BarCode

b. Set Quantity Separator

  • Input a symbol (e.g., an asterisk “*”) to denote quantity.
  • For instance, scanning 10*123456789 will enter 10 units of the item with barcode 123456789.
Quantity Separator Function-1
Quantity Separator Function-2
Quantity Separator Function-3

Allow Partial Matching

Partial matching allows users to enter only a part of the barcode and view matching results:

a. Navigate to Tools > Options > Stock > BarCode

b. Enable Partial Matching

  • Check the box Allow Partial Matching and click OK.
  • Test it by entering a portion of the barcode to see suggested items.
Allow Partial Matching-1
Allow Partial Matching-1

Automatic Merge of Same Item Code

Automatically merge identical items to prevent duplicates:

a. Navigate to Tools > Options > Stock > BarCode

b. Enable Automatic Merge

  • Check the box for Automatic Merge Same Item Code and click OK.
Automatic Merge of Same Item Code-1
Automatic Merge of Same Item Code-2
Automatic Merge of Same Item Code-3
Automatic Merge of Same Item Code-4

Allow Duplicate Barcode

Allow the same barcode to be used across multiple items:

a. Navigate to Tools > Options > Stock > BarCode

b. Enable Duplicate Barcodes

  • Check the box for Allow Duplicate Barcode and click OK.
Allow Duplicate Barcode-1
Allow Duplicate Barcode-2

Troubleshooting Common Issues

Scanner Not Recognizing Barcodes

  • Ensure the barcode scanner is compatible and connected properly.

Barcode Scanning Shows Incorrect Item

  • Check that the correct barcode is assigned to the item in Stock Item Maintenance.

Partial Barcode Not Working

  • Verify that Allow Partial Matching is enabled.

Duplicate Barcodes Cause Errors

  • Ensure Allow Duplicate Barcode is enabled if you’re using the same barcode for multiple items.

Conclusion

Barcode scanning in AutoCount Accounting 2.0 enhances operational efficiency, reducing errors and simplifying inventory processes. By configuring settings to align with your specific needs, businesses can leverage AutoCount’s advanced features for optimized stock management and seamless invoicing.

Streamline Your Accounting Process

Find the Perfect Plan to Optimize Your Business Finances

Discover Plans

FAQs

Yes, you can configure the system to accept both barcodes and item codes.

Ensure your scanner is compatible and correctly configured. Refer to the scanner’s manual if issues persist.

Yes, with partial matching enabled, you can enter a segment of the barcode to locate matching items.

Yes, by enabling the automatic merge function, identical items will be consolidated in invoices.

Yes, by enabling the “Allow Duplicate Barcode” setting, you can assign the same barcode to multiple items.

Table Of Content