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AutoCount E-Invoice Onboarding:
Setup E-Invoice Start Date

Introduction to E-Invoice Start Date

Configuring the E-Invoice start date is the first and most important step in using AutoCount’s E-Invoice system. This user guide explains how to set up the E-Invoice date and introduces key system functions that ensure compliance and efficiency.

AutoCount E-Invoice: Update E-Invoice Start Date

This video walks you through the steps to update the start date for your e-invoices in the AutoCount E-Invoice system, ensuring your invoicing aligns with your business requirements.

Key Benefits of AutoCount E-Invoice Mechanism

The AutoCount E-Invoice system is equipped with advanced features to optimize performance and ensure compliance

  • Real-Time Submission Listing

    Displays a comprehensive list of all submitted invoices for better tracking and transparency.

  • Built-in Retry Mechanism

    Automatically retries failed submissions to ensure smooth processing.

  • 24/7 Operation

    Keeps the E-Invoice system running round the clock for uninterrupted service.

  • Double Submission Protection

    Prevents accidental duplication of E-Invoices, reducing errors and potential conflicts.

  • TIN Management

    Simplifies the management of Tax Identification Numbers, ensuring each invoice meets the required standards.

  • Streamlined POS Consolidation

    Optimizes the submission of consolidated invoices, improving efficiency for high-volume businesses.

How to Set the E-Invoice Start Date in AutoCount?

Step 1: Enable E-Invoice

  • Navigate to Tools > Option.
  • Open E-Invoice Settings: Click  General > Country and Tax and click on the E-Invoice tab.
  • The Enable E-Invoice button should be toggled to ensure the feature is activated.

Step 2: Configure the E-Invoice Start Date

The E-Invoice start date should be set (e.g. January 1, 2025).

Step 3: Enable Consolidated E-Invoicing (Optional)

  • The checkbox for Allow Create Consolidated E-Invoicing should be ticked if multiple invoices are to be combined into a single E-Invoice for submission.
  • Details:
    • If this option is disabled, every invoice must include a valid Tax Identification Number (TIN) for compliance.
    • Consolidating multiple invoices helps minimize submissions and simplifies operations.

Note

Any E-Invoices created before this date will not be processed or submitted by the system. From this point forward, all invoices will adhere to E-Invoice requirements.

Interim Relaxation Period

The system offers a relaxation period, during which specific document types are exempt from mandatory E-Invoice requirements. After this period, strict adherence to E-Invoice rules will be enforced.

For further details on this, please visit Interim Relaxation Period page for a more comprehensive explanation.

Best Practices for Setting the E-Invoice Start Date

Plan the Start Date Strategically

Choose a date that aligns with your business’s operational and compliance goals.

Train Your Team

Ensure staff are trained on the E-Invoice system and understand the requirements for TINs and invoice consolidation.

Test the System

Conduct test submissions before the start date to familiarize yourself with the process and resolve any issues.

Monitor Submissions

Use the real-time submission listing to verify successful E-Invoice entries and address any discrepancies promptly.

Streamline Your Accounting Process

Find the Perfect Plan to Optimize Your Business Finances

Discover Plans

Conclusion

By setting up your E-Invoice start date and exploring the robust features of AutoCount, you can ensure a smooth onboarding process while maintaining compliance with regulatory standards.

FAQs

The start date defines when the system begins processing and submitting E-Invoices in compliance with regulatory requirements.

Yes, the start date can be modified in the E-Invoice Tab, but changes should be made before any invoices are generated.

Invoices generated before the start date will not be submitted electronically and must be handled manually.

No, it is optional. However, enabling it can streamline submissions, especially for businesses handling a high volume of invoices.

Yes, the real-time submission listing allows you to monitor and manage all E-Invoice entries effectively.

The system automatically retries failed submissions until successful or until manual intervention is required.

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