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AutoCount Standard E-Invoice: Export Business

AutoCount Standard E-Invoice for Export Businesses: A Comprehensive Guide

Export businesses operating in Malaysia require a robust e-invoicing solution that ensures compliance with LHDN MyInvois Portal regulations. The AutoCount Standard E-Invoice is specifically designed to address these needs by accommodating scenarios where foreign buyers do not have a Malaysian Tax Identification Number (TIN). This guide explains how AutoCount simplifies export invoicing and ensures compliance with regulatory requirements.

Introduction to AutoCount Standard E-Invoice for Export Businesses

Export transactions in Malaysia are classified under Standard E-Invoices due to the LHDN's requirement for export data analysis. Unlike Consolidated E-Invoices, Standard E-Invoices allow businesses to provide detailed transaction information even when dealing with foreign buyers who lack Malaysian TINs.

AutoCount Standard E-Invoice:Export Business

Why Use Standard E-Invoice for Export Transactions?

  • General TIN Usage

    LHDN permits the use of the general TIN EI0000000020 for foreign buyers.

  • Data Analysis

    Export transaction data is required for economic and tax analysis.

  • Regulatory Compliance

    Ensures export invoices meet LHDN’s standards.

Setting Up AutoCount for Export Business E-Invoices

Follow these steps to configure your AutoCount system for export business invoicing:

Step 1: Access the Tax Entity Maintenance Section

  • Navigate to Tax > Tax Entity Maintenance in AutoCount.

Step 2: Configure a New Tax Entity

  1. Select Foreign Business in the entity category (important for export invoices).
  2. Leave the TIN field blank, and AutoCount will automatically assign EI0000000020 as the general TIN for the buyer.
  3. Enter the MSIC Code as “00000” if the foreign buyer does not provide one.
  4. Input the buyer’s Phone Number without any spaces.
  5. For the Address, follow these guidelines:
    • Use a maximum of 3 lines.
    • Do not include a postcode, city, state, or country.

Step 3: Validate and Save

  • Review all fields to ensure accuracy and compliance with AutoCount’s formatting rules.

Creating a Standard E-Invoice for Export Businesses

Step 1: Navigate to the Invoice Section

  • Go to Sales > Invoice > New to initiate a new export invoice.

Step 2: Input Buyer and Transaction Details

  • Include Buyer Details, such as the name, address, and contact information.
  • The system will automatically assign the general TIN EI0000000020 for the invoice.
  • Fill in transaction details, including item descriptions, quantities, and total values.

Step 3: Save and Approve

  • Requestors: Save invoices as drafts or submit them for approval.
  • Approvers: Review, finalize, and approve invoices before submission to LHDN MyInvois Portal.

Step 4: Submission and Validation

  • Once approved, AutoCount automatically submits the invoice to LHDN MyInvois Portal for validation. A valid invoice will display a QR code and validation link as proof of compliance.

Previewing and Validating E-Invoices

How to Check Invoice Status?

The system updates the status of submitted invoices in real-time. Invalid invoices require corrections before resubmission.

Generating and Previewing Invoice Documents

Double-click the document or navigate to Preview > Invoice (Malaysia E-Invoice) to review and ensure accuracy.

QR Code Validation

Validated invoices include a QR code and an LHDN validation link, verifying compliance and authenticity.

Troubleshooting Common Issues

AutoCount’s flexibility allows users to apply different credit control settings to various documents:

  • Missing or Invalid TIN

    • Problem: The TIN field is left blank without selecting the foreign business option.
    • Solution: Ensure that the foreign business option is selected so AutoCount assigns EI0000000020 automatically.

  • Submission Errors

    • Problem: Incomplete or incorrect details prevent successful submission.
    • Solution: Review fields like MSIC Code, phone number, and address formatting.

  • Address Formatting Issues

    • Problem: Postcode, city, state, or country information is added incorrectly.
    • Solution: Follow the guidelines for foreign business addresses to exclude unnecessary details.

Advantages of Using AutoCount Standard E-Invoice for Export Businesses

  • Automated TIN Assignment

    AutoCount assigns the general TIN EI0000000020 automatically for foreign buyers, ensuring compliance without manual intervention.

  • Regulatory Compliance

    The system adheres to LHDN regulations, ensuring valid export invoices are submitted for data analysis.

  • Streamlined Workflow

    AutoCount integrates invoice approval and submission, reducing manual errors and saving time.

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Conclusion

The AutoCount Standard E-Invoice is a vital tool for export businesses, simplifying compliance with LHDN requirements and streamlining invoicing workflows. With automated TIN assignment, real-time validation, and seamless integration, businesses can focus on growth while ensuring regulatory adherence.

FAQs

It’s an e-invoicing system designed to manage export transactions in compliance with LHDN regulations.

The TIN is left blank so AutoCount can assign the general TIN EI0000000020 for foreign buyers, as permitted by LHDN.

LHDN requires detailed data for export transactions, making them a part of Standard E-Invoices instead of Consolidated E-Invoices.

Review the details for errors, correct them, and resubmit the invoice for validation.

The QR code confirms that the invoice complies with LHDN standards and serves as proof of validation.

Yes, AutoCount supports multiple categories, including local and export invoices.

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