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How to Set Up Your New iFace Biometric Device?

Setting up your new iFace Biometric Device with AutoCount HRMS involves configuring the device’s network settings, linking it to your company in AutoCount Cloud Payroll, and ensuring proper synchronization for accurate attendance tracking. To begin with, this guide provides step-by-step instructions to streamline the setup process, ensuring your biometric device integrates seamlessly with your HR management system, enhancing efficiency and accuracy in attendance management.



STEP 1: Setup in iFace Biometric Attendance Device

1. Turn on the device and click on the menu

Configure the iFace Biometric Device

2. Click the COMM

Configure the iFace Biometric Device

3. You have the option to connect to the internet using either Ethernet or a Wireless Network

Configure the iFace Biometric Device
Configure the iFace Biometric Device

4. Once connected to the internet, click on Cloud Server Setting

Configure the iFace Biometric Device

5. After that, enter the server address iscan.autocountcloud.com, and ensure that HTTPS is activated

Configure the iFace Biometric Device

6. Next, you are required to click [OK] to restart the device once the HTTPS feature has been enabled

Configure the iFace Biometric Device

7. Once the device restart, kindly click menu

  • Go to “System”
Configure the iFace Biometric Device
  • Then, click on “Attendance”
Configure the iFace Biometric Device
  • Look for “Camera Mode”
Configure the iFace Biometric Device
  • Select “Save on successful verification”
Configure the iFace Biometric Device

STEP 2: Setup in Cloud Payroll

Kindly ensure the following setting is turned on for those employees who would like to use the time attendance integration feature.

  • Go to “Payroll”
  • Look for “Employee Maintenance”
  • Click on “Edit” icon
Enable Time Attendance for Employees

Make sure the following setting is set.

  • Employee must tick “Is Active” and “Has Time Attendance
Enable Time Attendance for Employees

NOTE: You can use “Batch Edit” to update “Has Time Attendance” by bulk.

  • Go to “Integration”
  • After that, click on “TA Device”
Link iFace Biometric Device to Company
  • Look for “Maintaining Time Attendance Device”
  • Click on “Add New”
Link iFace Biometric Device to Company
  • Enter the Device Serial Number, Location, and Remarks before saving the information
  • Once completed, click “Save” to store the entered details
Link iFace Biometric Device to Company
  • You may find the serial number on the device or the box itself
  • After that, you may check the result on the iFace Biometric Device
Link iFace Biometric Device to Company

STEP 3: Sync iFace Biometric Device with Auto Count Cloud Payroll

  • After completing the device setup, restart it and connect it to the internet
  • Then, the device will automatically synchronize the employee’s data if you have entered the serial number in the company settings

You may check the sync status at cloud payroll:

  • Go to “Integration”
  • Click on “TA Device”
  • Then, look for “Maintaining Time Attendance Device”
Check Sync Status
  • At device, can go to “User Mgt”
Capture Employee Face Photo
  • Then, click on “All User”
Capture Employee Face Photo
  • So, All Users to check employee details and capture the employee face photo
Capture Employee Face Photo
  • Select Employee and click on the Edit
Capture Employee Face Photo
  • Lastly, face to capture employee photo
Capture Employee Face Photo

NOTE: You may skip this step if you have previously maintained a face recognition photo in Cloud Payroll.

Once you have done the three steps above, you can clock using iFace Biometric Device with no problem. The system will auto capture the record and send it back to AutoCount Cloud Payroll. Then, you may check the record on team attendance or attendance transaction.

Clocking using iFace Biometric Device. So, employees only need to show their faces in front of the device as it does not require any action.

Usage

Then, the record will show in AutoCount Cloud Payroll. After the employees have clocked in on the device, HR/Supervisor may check records on the My Team Attendance or Attendance Transaction.

Usage

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