Introduction: Why Payroll Setup Matters
Setting up your payroll system isn’t just a formality — it’s the foundation for accurate salary payments, statutory compliance, and stress-free reporting. With AutoCount Cloud Payroll, getting started is simple, but providing the right details from the start makes all the difference.
How AutoCount Makes It Easy
AutoCount Cloud Payroll is designed to simplify the onboarding process. Once your details are keyed in:
- Statutory forms are auto-filled
- Employee profiles sync with HRMS
- Reports are always compliant with the latest legal updates
What You Need Before Setup (For Employer)
- Company Info: Name, Registration No., Address
- Person In-Charge: Full Name, NRIC, Job Title, Email, Contact No.
- Statutory IDs: EPF, SOCSO, LHDN, HRD Corp
- Bank Account: Salary disbursement
Step-by-Step Onboarding Process
A smooth onboarding process ensures accurate payroll setup and employee readiness. Once you’ve collected the required details, follow these essential steps:
- Assign placement & supervisor
- Send offer letter & sign appointment letter
- Prepare assets (e.g. laptop, access card)
- Conduct orientation session
- Submit Form TP3 for LHDN compliance
After onboarding, input employee data into AutoCount Cloud Payroll to activate attendance, leave, and claims features. AutoCount also auto-generates your org structure based on reporting lines — streamlining approvals and benefits management.
What You Need Before Setup (For Employee)
- General Info: Full Name, NRIC (Malaysian), Passport No. & Expiry Date (Non-Malaysian), Work Permit & Expiry Date (Non-Malaysian)
- Personal Info: Mailing Address, Email, Phone No.
- Emergency Contact Info: Name & Phone No.
- Bank Info: Bank Name & Account No.
- Statutory Acc No.: EPF, SOCSO, Income Tax
- Family Info: Marital Status, Disability, Spouse Info, No. of Tax Deductible Children
Pro Tips for a Smooth Setup
- Double-check your EPF & SOCSO registration numbers with the respective portals
- Designate a dedicated payroll manager and assign admin access in AutoCount
- Start with a test run — input one or two employee profiles to validate setup
Why Accuracy Matters
Entering this information correctly into AutoCount Cloud Payroll allows:
- Auto-generation of statutory reports
- Compliance with EPF, SOCSO, EIS, and LHDN rules
- Seamless integration with AutoCount Accounting
Company Organisation Chart
Setting up your company’s organization chart in AutoCount Cloud Payroll is more than just a visual feature — it’s a smart way to streamline your HR processes.
Why it matters:
- Clarity for everyone: Your team understands who reports to whom, and how departments are structured.
- Approval flows made easy: Leave requests, claims, and other approvals automatically route based on reporting lines.
- Group entitlements: Customize leave and claim policies based on employee levels (e.g. exec vs management).
AutoCount automatically generates your company structure once you’ve configured reporting relationships, saving you time and improving accuracy in approvals and benefits allocation.
Final Thoughts
The key to smooth payroll operations begins with a proper setup. Whether you’re a new business or migrating from a legacy system, taking time to input accurate data pays off long-term.