Journal Entries Related to Salary, EPF, and SOCSO Payments in Malaysia: A Complete Guide

Overview

This guide shows how to record accrual-based journal entries for monthly salary, Employees Provident Fund (EPF) and Social Security Organisation (SOCSO) in Malaysia. We use a realistic example and show the entries at three stages: accrual, salary payment, and statutory payment.

Who is this for?

SMEs, accountants, and bookkeepers working with Malaysian payroll.

Software

Examples align with AutoCount Accounting flows.

Key Outcome

Consistent, audit-ready journals from month end to payment.

Heads-up: Rates and rules can change. Always confirm current EPF/SOCSO rates and due dates with official sources: EPF (KWSP) · SOCSO (PERKESO).

1. Month-End Accrual Entries

Example assumptions (illustrative):

  • Gross salary: RM10,000
  • Employee EPF: RM1,100 (deducted from staff)
  • Employer EPF expense: RM1,300
  • Employee SOCSO: RM100
  • Employer SOCSO expense: RM100
  • Net salary to pay: RM8,800
ACCOUNT DEBIT (RM) CREDIT (RM) NOTES
Salary Expensee 10,000 Gross payroll for the month
EPF Expense (Employer) 1,300 Employer contribution
SOCSO Expense (Employer) 100 Employer contribution
EPF Payable (Employee) 1,100 Employee deduction
SOCSO Payable (Employee) 100 Employee deduction
EPF Payable (Employer) 1,300 Employer portion
SOCSO Payable (Employer) 100 Employer portion
Salary Payable (Net) 8,800 Net to employees
Total 11,400 11,400

Tip: Keep employee and employer statutory payables in separate ledger accounts for clarity. It simplifies reconciliation when you remit.

2. Paying Net Salary

When you transfer salaries to staff, clear the Salary Payable (Net):

ACCOUNT DEBIT (RM) CREDIT (RM) NOTES
Salary Payable (Net) 8,800 Clear liability
Bank 8,800 Outflow to employees

3. Paying EPF & SOCSO

By the statutory deadline (commonly the middle of the following month), remit contributions and clear payables:

ACCOUNT DEBIT (RM) CREDIT (RM) NOTES
EPF Payable(Employee) 1,100 Clear employee deduction
EPF Payable (Employer) 1,300 Clear employer portion
SOCSO Payable (Employee) 100 Clear employee deduction
SOCSO Payable (Employee) 100 Clear employer portion
Bank 2,600 Remittance to EPF & SOCSO

Where to pay: EPF via i-Akaun Employer; SOCSO via ASSIST/Perkeso Portal.

Alternative Posting Methods

Best Practices & Deadlines

  • Lock your payroll before posting accruals to avoid rework.
  • Use separate ledgers for Employee vs Employer contributions.
  • Reconcile monthly: Payables should hit zero after remittance.
  • Document approvals: Attach payroll summary and statutory schedules to journals.
  • Watch due dates: Remit within the prescribed window to avoid penalties (check EPF & SOCSO portals for current cut-offs).

AutoCount Tip: Use AutoCount’s recurring journal / templates to standardize month-end entries and reduce errors.

FAQs

You can, but it’s clearer to maintain separate liability accounts (Employee vs Employer). It improves reconciliation when the remittance spans multiple months or adjustments.

Still accrue expenses at month-end. On payment date, clear the Salary Payable (Net). Statutory payables remain until you remit EPF/SOCSO.

Not mandatory. You can combine into one remittance journal if both are paid the same day. Keep references (payment IDs) for audit.

Post adjustment journals in the period discovered with clear narration and attach supporting schedules. For statutory corrections, follow EPF/SOCSO guidance.

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