AutoCount Project Account Module

Manage Your Project Account Finances with AutoCount: Ideal for Construction, Events, and More

Managing finances across different projects, branches, or clients can be challenging. The AutoCount Project Account Module helps businesses in industries like construction, events, or legal services by offering an easy way to track finances for each project. It helps you stay in control of your finances, ensure projects run smoothly, and improve profitability.

What is AutoCount Project Account?

The AutoCount Project Account Module is a tool that allows businesses to keep track of financial transactions for specific projects or branches. You can assign each transaction to a project, track budgets, and generate reports, such as profit and loss statements. This helps businesses see how each project is performing financially and make better decisions based on real data.

Tutorials

3 Videos

Tailored Financial Management for All Industries

Streamlines financial management, customizing features to meet the needs of businesses.

Tailored Financial Management for All Industries

Streamlines financial management, customizing features to meet the needs of businesses.

Benefits of Using Project Account

Enhanced Financial Visibility Across Branches

The module’s reporting tools offer enhanced financial visibility, allowing businesses to monitor the financial performance of each branch or project and make informed decisions that benefit the entire organization.

Streamlined Multi-Project and Multi-Branch Management

Managing multiple projects or branches can be challenging, but the AutoCount Project Account Module streamlines this process, enabling easy comparison of financial data and identification of areas needing attention.

Data-Driven Decision Making in Diverse Industries

By providing comprehensive financial reports and real-time data tracking, the module supports data-driven decision-making, helping businesses allocate resources effectively, optimize project outcomes, and improve overall profitability.

Optimize Your Business Operations With AutoCount System

Optimize Your Business Operations With AutoCount System

How AutoCount Project Account work?

Project Maintenance

The core of the AutoCount Project Account Module is its Project Maintenance feature, which allows for the creation and management of projects tailored to specific industries. This is particularly useful for businesses managing multiple branches, construction projects, events, or client accounts.

Project Maintenance
Project Maintenance

Project Maintenance

Project Maintenance
Project Maintenance

The core of the AutoCount Project Account Module is its Project Maintenance feature, which allows for the creation and management of projects tailored to specific industries. This is particularly useful for businesses managing multiple branches, construction projects, events, or client accounts.

Comprehensive Transaction Management

The module integrates project codes across all transaction types, ensuring that every financial transaction is linked to the correct project, branch, or client. This feature is crucial for industries where tracking every transaction accurately is essential.

Comprehensive Transaction Management - Sales Invoice
Comprehensive Transaction Management - Sales Invoice
Comprehensive Transaction Management - Account Receivable (A/R)
Comprehensive Transaction Management - Account Receivable (A/R)

Comprehensive Transaction Management

Comprehensive Transaction Management - Sales Invoice
Comprehensive Transaction Management - Sales Invoice
Comprehensive Transaction Management - Account Receivable (A/R)
Comprehensive Transaction Management - Account Receivable (A/R)

The module integrates project codes across all transaction types, ensuring that every financial transaction is linked to the correct project, branch, or client. This feature is crucial for industries where tracking every transaction accurately is essential.

Opening Balance Management

Accurate financial records from the start of each fiscal period are essential for clear reporting and decision-making. The AutoCount Project Account Module allows businesses to manage opening balances by project, ensuring that all financial statements reflect true financial positions across branches or projects.

Opening Balance Management
GL > Opening Balance Maintenance

Opening Balance Management

Opening Balance Management
GL > Opening Balance Maintenance

Accurate financial records from the start of each fiscal period are essential for clear reporting and decision-making. The AutoCount Project Account Module allows businesses to manage opening balances by project, ensuring that all financial statements reflect true financial positions across branches or projects.

Reporting Features in AutoCount Project Module

1. Project-Specific Profit and Loss Reports

Profit & Loss by Project or Branch, And Industry Comparison
Profit & Loss by Project or Branch, And Industry Comparison

1. Project-Specific Profit and Loss Reports

Balance Sheet by Project & Industry Comparison
Balance Sheet by Project, And Industry Comparison

2. Balance Sheet Statement by Project or Branch

Balance Sheet by Project & Industry Comparison
Balance Sheet by Project, And Industry Comparison

2. Balance Sheet Statement by Project or Branch

3. Profitability Analysis by Industry-Specific Projects

Project Profit Margin Reports
GL > Project Profit Margin Reports
Project Profit Margin Reports
GL > Project Profit Margin Reports

3. Profitability Analysis by Industry-Specific Projects

Advanced Reporting Capabilities

The module also offers advanced reporting features that cater to businesses needing in-depth financial analysis across branches, projects, or campaigns.

1. Budget Management for Branches, Projects, or Campaigns

Budgeting is crucial for the success of any project or branch. The module allows businesses to create and manage detailed budgets, track actual expenses, and compare them against these budgets.

Actual vs Budget Comparisons
Actual vs Budget Comparisons
Actual vs Budget Comparisons
Actual vs Budget Comparisons

1. Budget Management for Branches, Projects, or Campaigns

Budgeting is crucial for the success of any project or branch. The module allows businesses to create and manage detailed budgets, track actual expenses, and compare them against these budgets.

Transactional Profit & Loss Report by Industry Type
Transactional Profit & Loss Report by Industry Type

2. Transactional Profit & Loss Report by Industry Type

This report is particularly useful for businesses that need to trace profit and loss transactions in detail without drilling down into separate reports. It provides a comprehensive view of financial impact across different industry projects.

3. Profit & Loss Analysis Over 12 Months by Branch or Project

For a long-term view of financial performance, this feature allows users to conduct profit and loss analysis over a 12-month period, tailored to each branch or project.

Profit & Loss Analysis Over 12 Months by Branch or Project
Profit & Loss Analysis Over 12 Months by Branch or Project
Profit & Loss Analysis Over 12 Months by Branch or Project
Profit & Loss Analysis Over 12 Months by Branch or Project

3. Profit & Loss Analysis Over 12 Months by Branch or Project

For a long-term view of financial performance, this feature allows users to conduct profit and loss analysis over a 12-month period, tailored to each branch or project.

Special Features of the AutoCount Project Module

The AutoCount Project Account Module includes several special features that enhance its flexibility and usability across different industries.

1. Default Project Settings by Industry

Default Project for Account
Tools > Options > Miscellaneous

1. Default Project Settings by Industry

Default Project for Account
Tools > Options > Miscellaneous
General Maintenance > User Maintenance > Edit User
General Maintenance > User Maintenance > Edit User
System Priority Settings for Multi-Branch Operations
System Priority Settings for Multi-Branch Operations

2. System Priority Settings for Multi-Branch Operations

These settings allow businesses to prioritize how default projects are applied, ensuring that transactions are accurately assigned based on user preferences or account settings in multi-branch environments.

System Priority Settings for Multi-Branch Operations
System Priority Settings for Multi-Branch Operations

2. System Priority Settings for Multi-Branch Operations

These settings allow businesses to prioritize how default projects are applied, ensuring that transactions are accurately assigned based on user preferences or account settings in multi-branch environments.

Advanced Settings for Industry-Specific Projects

The AutoCount Project Account Module also offers advanced settings tailored to the needs of specific industries, enhancing financial control and reporting accuracy.

Hide Inactive Projects for Cleaner Reporting

This feature allows users to hide inactive projects when generating comparison reports, ensuring that only relevant data is displayed, which is particularly useful in industries like construction where projects may span several years.

Tools > Options > General > Application Settings
Tools > Options > General > Application Settings

Hide Inactive Projects for Cleaner Reporting

This feature allows users to hide inactive projects when generating comparison reports, ensuring that only relevant data is displayed, which is particularly useful in industries like construction where projects may span several years.

Tools > Options > Invoicing > Customize Invoicing 2

Post Reallocate Purchase by Project in Construction and Events

This setting is invaluable for businesses in construction and events, where reallocating purchases by project ensures that financial allocations are accurate and reflect true project costs.

Automatic Journal Entries for Item Costs in Specific Industries

Automatically generate journal entries for item costs upon saving sales invoices, streamlining the accounting process in industries where this is frequently required, such as retail or construction.

Automatic Journal Entries
Automatic Journal Entries

Automatic Journal Entries for Item Costs in Specific Industries

Automatically generate journal entries for item costs upon saving sales invoices, streamlining the accounting process in industries where this is frequently required, such as retail or construction.

Other Important Settings in AutoCount Project Module

In addition to the core and advanced features, the AutoCount Project Module includes several other important settings that enhance its flexibility and control across different projects, branches, or departments.

Configuration: Go to `Tools` > `Options` > `G/L` > `G/L Posting`.

Allow Not Balance By Project and Department in Journal Entry

  • Purpose: This setting allows the system to save a journal entry that involves multiple projects or departments, even if the entry does not balance by project or department.
Allow Not Balance By Project and Department in Journal Entry
Profit & Loss by Industry Comparison
Allow Not Balance By Project and Department in Journal Entry
Allow Not Balance By Project and Department in Journal Entry

Allow Not Balance By Project and Department in Journal Entry

  • Purpose: This setting allows the system to save a journal entry that involves multiple projects or departments, even if the entry does not balance by project or department.
Always Ask For Project Department Before Knock Off
After Activation of Always Ask For Project / Department Before Knock Off

Always Ask For Project/Department Before Knock Off

  • Purpose: Ensures that the correct project or department is selected before finalizing (knocking off) payments, refunds, or other financial transactions.
  • Before Activation: The system automatically posts the journal based on the project in the invoice, regardless of whether a project code is selected in the document.
  • After Activation: The system prompts the user to select a project code before saving the document, ensuring accurate financial tracking.
  • Configuration: This setting can be activated to always remind users to select a project code, preventing transactions from defaulting to a null project.

Post By Project and Department in Payment Contra Refund

  • Purpose: This setting allows the system to consistently use the selected project code for payment, contra, and refund transactions, regardless of the project associated with the original invoice.
  • Configuration: Activated under the `Post By Project and Department In Payment Contra Refund` setting.
  • Behavior: If a project is mistakenly selected during a refund process, the system will still process the transaction using the selected project. If no project is selected, it will result in a blank project.
Post By Project and Department in Payment Contra Refund
Post By Project and Department in Payment Contra Refund
Post By Project and Department in Payment Contra Refund
Profit & Loss by Industry Comparison

Post By Project and Department in Payment Contra Refund

  • Purpose: This setting allows the system to consistently use the selected project code for payment, contra, and refund transactions, regardless of the project associated with the original invoice.
  • Configuration: Activated under the `Post By Project and Department In Payment Contra Refund` setting.
  • Behavior: If a project is mistakenly selected during a refund process, the system will still process the transaction using the selected project. If no project is selected, it will result in a blank project.
Post By Project and Department in Credit Note (CN)

Post By Project and Department in Credit Note (CN)

  • Purpose: Similar to the refund setting, this option applies the same logic to credit notes, ensuring that the correct project or department is consistently used.
  • Configuration: Enable `Post By Project and Department In CN` for this functionality.

Use First Detail Project Department for Footer Posting

  • Purpose: When a transaction involves multiple project numbers, this setting ensures that footer discounts and rounding adjustments follow the project/department associated with the first detail line.
  • Configuration: Activated under `Use First Detail Project Department For Footer Posting`.
Use First Detail Project Department for Footer Posting(2)
Use First Detail Project Department for Footer Posting
Use First Detail Project Department for Footer Posting(2)
Use First Detail Project Department for Footer Posting

Use First Detail Project Department for Footer Posting

  • Purpose: When a transaction involves multiple project numbers, this setting ensures that footer discounts and rounding adjustments follow the project/department associated with the first detail line.
  • Configuration: Activated under `Use First Detail Project Department For Footer Posting`.

Conclusion

The AutoCount Project Account Module is a powerful tool for businesses across various industries that need to manage their finances at a project, branch, or client level. With features like project maintenance, detailed transaction management, and comprehensive reporting, it offers everything needed to track and optimize financial performance. For businesses looking to extend their financial management capabilities, integrating related modules like the Location or Department modules is highly recommended. Explore these options to enhance your business’s financial control and decision-making.

Explore All AutoCount Module

Discover the Perfect Module for Your Business!

Explore All AutoCount Module

Discover the Perfect Module for Your Business!

Frequently Asked Questions

The AutoCount Project Account Module is a comprehensive tool designed to manage project-specific financials, including income, expenses, and profitability, tailored to various industries like construction, events, and legal practices.

   It offers tools for tracking financial performance, generating detailed reports, and managing budgets for projects, branches, or client accounts, making it versatile across multiple industries.

Yes, the module is ideal for businesses with multiple branches, allowing them to track financials by branch, ensuring clear and organized financial reporting.

The module offers various reporting tools, including project-specific profit and loss statements, balance sheet comparisons, and profit margin reports tailored to specific industries.

   It allows businesses to set up detailed budgets, track expenses, and analyze profitability across multiple projects or campaigns, ensuring financial control and success.

This module is perfect for businesses managing multiple projects, branches, or client accounts, providing them with the tools needed for accurate and effective financial management.

Have Questions? We're Here to Help!

Have Questions? We're Here to Help!