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e-Attendance: Streamlining Attendance Management for SMEs

eAttendance in AutoCount HRMS digitizes the attendance process, allowing employees to clock in/out using mobile apps or advanced devices like facial recognition. With features like GPS-based tracking and seamless payroll integration, it eliminates manual errors, reduces fraud, and simplifies overtime management for Malaysian SMEs.

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AutoCount Payroll

What is E-Attendance?

E-Attendance in AutoCount HRMS lets employees record their working hours digitally using the AC Payroll mobile app or supported devices. It replaces paper timesheets by allowing staff to clock in/out, request overtime, and track attendance automatically.

The system supports advanced clocking methods like GPS and facial recognition for accurate records, and all attendance data is synced directly into payroll for precise wage calculation and reporting.

Key Features of E-Attendance

Mobile & Device Clocking

Employees can clock in/out using the AC Payroll mobile app or supported devices like facial recognition terminals.

Multiple Clocking Methods

Supports Geolocation, Wi-Fi, Bluetooth beacon, and facial recognition for flexible and accurate attendance tracking.

Flexible Shift Management

Works with both fixed shift hours and flexible rosters to match your work scheduling needs.

Attendance Verification & Editing

HR can view, verify, and amend attendance records, including map views for geolocation clocking.

Reports & Analytics

Generate detailed reports like attendance summaries and overtime reports to support payroll and HR decisions.

Payroll Integration

Attendance data syncs straight into payroll for accurate wage and overtime calculations.

Employee Self Service

Staff can view their own attendance and submit related requests through the mobile app.

Why It's Better Than Punch Cards / Excel

With E-Attendance

  • Creative attendance options like face recognition and location-based clocking prevent buddy punching.
  • Fewer manual errors with no re-keying times from paper/Excel into payroll.
  • Faster approvals & corrections for OT/work-hour adjustments.
  • Clearer audit trail with HRMS logs for dispute resolution.
  • Direct payroll integration for accurate calculations.
  • Accurate tracking with advanced clocking methods reducing errors and fraud.

Traditional Methods

  • Vulnerable to buddy punching and "ghost clock-ins".
  • Prone to manual data entry errors.
  • Slow approval processes with paperwork.
  • Limited audit trails and record keeping.
  • Manual payroll integration prone to errors.
  • Inaccurate tracking with outdated methods.

Benefits for Employees

Easy check-in/out

  • Clear OT / work-hour adjustment requests
  • GPS/location confirmation or other approved methods like Bluetooth/WiFi for fixed clocking points.
  • Offline clocking records and syncs later when internet is weak—no punishment for bad signal.

Transparent attendance records

  • Check "My Attendance" on the app with clear status indicators and details.
  • Easy-to-use UI helps staff track attendance, leave, and events, spotting mistakes early.

Clear OT / work-hour adjustment requests

  • Submit requests via ESS/mobile with date, time, and reason fields.
  • System shows shift/cut-off info and applies rules to prevent rejections.
  • Requests routed to the right approver with visible request/approval history.

Key Things You Can Do

Clock In/Out Instantly

Via mobile using GPS, Wi‑Fi, Bluetooth, or facial recognition.

Submit OT Requests

Request right from your phone and track approval status.

View History

Check your attendance history and status inside the app.

Sync to Payroll

Data syncs automatically for accurate wage computation.

Who is it for?

Perfect for Malaysian SMEs across various industries that need efficient, accurate attendance tracking with payroll integration.

Great fit for businesses like:

F&B, retail, and service businesses

Warehouses & logistics companies

Construction and project-based teams

Multi-branch / multi-outlet operations

Manufacturing and production facilities

Professional services firms

Learn More About E-Attendance

Explore our comprehensive guides to get the most out of AutoCount HRMS E-Attendance system.

  • Overtime Requests

Learn how to submit and manage overtime requests through the AC Payroll app.

How to Request Overtime via AC Payroll App?

  • Mobile Clocking

Step-by-step guide to clocking in/out using the mobile app with various methods.

How to clock in via Mobile AC Payroll?

  • Shift Management

Configure and manage shift schedules for your workforce efficiently.

How to set Shift Schedule and Shift Maintenance?

  • Facial Recognition

Implement and manage facial recognition for secure, accurate clocking.

How to Set Face Recognition?

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