AutoCount Stock Quantity Definition

AutoCount is a popular accounting and inventory management software used by businesses for managing their financials, inventory, and other related processes. In AutoCount, you will typically encounter terms like “Available Quantity,” “Quantity on Hand,” and “Reserved Quantity,” which are used to track and manage inventory. Here’s what each of these terms means in AutoCount:

Available Quantity (Available Qty):

The number of units of a particular item that are currently available for sale or use. It is the quantity that can be allocated for new sales orders or used to fulfill existing orders. In other words, it’s the quantity you have on hand minus any reserved quantities. If you have 100 units of a product in stock and 20 units are reserved for pending orders, the available quantity is 80 units.

Quantity on Hand (Qty on Hand):

The total quantity of a specific item that you physically have in your inventory at a given moment. This includes items that are not yet allocated to specific orders or purposes. It represents the actual stock you have in your warehouse or storage.

Reserved Quantity (Reserved Qty):

The quantity of an item that has been allocated or reserved for specific orders or purposes but has not yet been shipped or used. When a customer places an order for an item, the system may reserve a certain quantity to ensure it’s available for that order until it’s shipped or used. Once the order is fulfilled, the reserved quantity becomes part of the “Quantity on Hand” again.

Forecast Quantity (Forecast Qty):

The estimated or projected quantity of a particular item that you expect to sell or use within a specified future period. It’s essentially a prediction of how much of a product you anticipate needing or selling in the coming weeks or months. This forecast can be based on historical sales data, market trends, and other factors. Accurate forecasting helps businesses plan their inventory levels, procurement, and production to meet future demand effectively.

Outstanding Consignment Quantity (Outstanding Consignment Qty):

The quantity of goods that you have supplied to a consignment customer but have not yet been sold or returned. In a consignment arrangement, you provide your products to a customer (typically a retailer) to display and sell in their store, but ownership and control of the items remain with you until they are sold.

Below are the Name and Definition of the AutoCount Quantity:

Qty Name	Qty Definition
On Hand Qty	Balance Qty + Outstanding Consignment
Available Qty	On Hand Qty - Reserverd Qty
Forecast Qty	Outstabding SO Qty + Outstanding PO Qty + OutstandingAOAtypical（FG）
Reserved Qty	Oustanding So Qty + Outstanding AO Qty (Raw) + Outstanding POS Qty
Outstanding Consignment Qty	(Total No. of Consignment In / Out) - Consignment Out (Sales Consignment) + Consignment In (Purchase Consignment)

In AutoCount, these quantities are important for managing inventory effectively and ensuring that you can fulfill customer orders without overcommitting your available stock. It’s common for businesses to monitor these quantities closely to prevent stockouts and accurately manage their inventory levels.