MORE THAN A SOFTWARE CHANGE
Fukaya Charcoal Channels . Customer Story
Moving export operations from spreadsheet-based work and repeated manual entry into a centralised AutoCount environment with structured export references and automatic calculations.
How the export process changed
Previous Process
Excel-based records and repeated manual entry
Export References
Customs and shipping information stored with the transaction
AutoCount
Centralised records, formulas and e-Invoice support
Formula functions calculate goods' weight and dimensions using information entered by the user.
Business Background
Export documentation had outgrown spreadsheet-based work.
Fukaya needed one system that could support export processing while also strengthening its platform for e-Invoice compliance.
Fukaya Charcoal Channels · Malaysia
Fukaya Charcoal Channels Sdn Bhd relied on Excel-based processes and manual data entry. As e-Invoice compliance requirements approached, the business needed to move to a centralised system.
The export process required information that was not available in a basic transaction screen. Staff needed to maintain Export Customs References and Shipping References, while also calculating the weight and dimensions of goods.
Keeping these details in spreadsheets and entering the same information repeatedly increased the risk of inconsistency and took additional staff time.
Separate spreadsheet records
Export information was maintained outside a central transaction environment
Repeated manual entry
Staff had to enter and maintain reference information through manual processes.
Routine calculations
Weight and dimension calculations required additional staff effort.
The AutoCount solution
Custom fields and formula functions brought the export workflow into one system.
Each part of the implementation addressed a specific gap in the previous spreadsheet process.
AutoCount User Defined Fields
User Defined Fields were added so the export-related information could be stored with the relevant transaction instead of in a separate spreadsheet.
- Extends the transaction with the information Fukaya needs.
- Keeps export details connected to the correct business record.
- Reduces dependence on separate files.
Export and Shipping References
Export Customs References and Shipping References could be maintained together with the transaction instead of being recorded separately in Excel.
- Stores customs references inside the transaction.
- Keeps shipping information connected to the correct record.
- Improves consistency across export documentation.
Automated Formula Calculations
Formula functions were configured to calculate the weight and dimensions of goods using information entered by the user.
- Automates routine weight calculations.
- Calculates dimensions using transaction information.
- Reduces repetitive manual calculation and data entry.
Centralised AutoCount Processing
Export information, transaction records and calculations were brought into one centralised environment instead of being maintained across separate spreadsheets.
- Creates one structured source of transaction information.
- Reduces double entry between Excel and the accounting system.
- Provides a stronger platform for e-Invoice processing.
Connected workflow
From export data entry to calculated transaction information.
The new process keeps key documentation and routine calculations within the AutoCount environment.
Enter transaction details
Users begin with the relevant transaction information.
Add export references
Customs and shipping references are stored with the transaction.
Apply formula functions
The system calculates goods' weight and dimensions.
Maintain centralised records
Information stays inside one controlled environment.
Support export and e-Invoice work
The same platform strengthens statutory and export processing.
Business Outcome
A more organised, accurate and efficient export workflow.
Fukaya moved from an Excel-based process into a centralised system, with custom fields organising export documentation and formulas reducing repetitive calculations and double entry.
Centralised records
Export information is maintained with the relevant transaction.
Less double entry
Separate spreadsheet handling and repeated data entry are reduced.
Stronger operating platform
The system supports e-Invoice compliance and export-related processing.
Automatic calculations
Formula functions support weight and dimension calculations.
Need a workflow designed around your export requirements?
AutoCount can be configured with custom fields, formulas and workflows that connect operational information to the relevant transaction.