| Capability | AutoCount Tour Plugin | Online reservation engine |
|---|---|---|
| Traveller and passport details | Linked to relevant sales order items | Not necessarily included |
| Customer deposit and balance tracking | Supported within sales order workflow | Varies by reservation platform |
| Supplier payment and refund records | Supported for relevant purchase orders | Varies by reservation platform |
| Daily collections by location | Supported | Varies by reservation platform |
| Public online reservations | Not an established Tour Plugin function | Common focus of reservation systems |
| Live flight or hotel availability | Not an established Tour Plugin function | May require separate integrations |
AutoCount Accounting Add-On for Travel Agencies
AutoCount Travel Agency Management Software – Simplify Bookings, Payments & Accounting
Keep traveller details, booking deposits, supplier payments and daily collections connected to your AutoCount accounting workflow with the AutoCount Tour Plugin.
Designed for Malaysian travel agencies and tour operators using AutoCount Accounting.
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01
Traveller & passport records
02
Booking deposit control
03
Supplier payments & refunds
04
Daily collection reporting
The solution
Travel bookings involve more than reservations
The AutoCount Tour Plugin extends AutoCount Accounting with travel-related administrative and payment functions. It helps agencies keep passenger information alongside sales orders and monitor collections and payments within their accounting workflow.
Rather than depending on disconnected spreadsheets, teams can review relevant booking details, outstanding balances and supplier commitments more consistently.
Bring essential records together
-Traveller and passport details tied to sales orders.
-Sales order deposits and balance checks.
-Customer and supplier payment or refund entries.
-Daily collections by date and location.
-Eligible unapplied payment allocation against invoices.
-Sales order deposits and balance checks.
-Customer and supplier payment or refund entries.
-Daily collections by date and location.
-Eligible unapplied payment allocation against invoices.
The everyday challenges
Booking administration and payment tracking can become complicated
One group tour may involve several passengers, deposits, supplier commitments and collection records.
01 / PASSENGER RECORDS
Scattered traveller details
Passenger names and passport information stored outside sales orders are harder to reference.
02 / CUSTOMER PAYMENTS
Unclear booking balances
Deposits and instalments need frequent checking before a booking proceeds.
03 / SUPPLIER COMMITMENTS
Difficult payment follow-up
Hotel, transport and other supplier payments may be harder to trace to purchase orders.
04 / MULTI-OUTLET REPORTING
Manual daily reconciliation
Combining collections across branches can create extra work for accounts staff.
Core capabilities
Six practical features for travel agency booking administration
Bring passenger information, booking-related payments and everyday accounting records into a more connected process.
Feature 01
Traveller and passport information
Record traveller names, passport information, remarks and notes against relevant sales order items. Keep passenger details associated with the order instead of relying on separate lists.
Business benefit: Make traveller records easier for authorised staff to reference.
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Feature 02
Sales order deposit and balance control
Review payment amounts and remaining balances for sales orders. When enabled, minimum-payment checking helps enforce the agency’s required deposit condition before saving an order.
Business benefit: Improve deposit visibility and apply more consistent payment checks.
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Feature 03
Customer payments and refunds
Manage linked customer payment and refund records for applicable sales orders while reviewing order totals, payments and outstanding amounts.
Business benefit: Keep collection and refund history closer to each booking.
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Feature 04
Supplier payments and refunds
Extend purchase order administration with payment and balance information, minimum-payment checking and linked payment or refund handling.
Business benefit: See supplier commitments and payment status more clearly.
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Feature 05
Daily collection report by location
Review daily collections using date and location selection. Relevant access restrictions can limit staff to their assigned location.
Business benefit: Support branch reconciliation and appropriate collection visibility.
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Feature 06
Unapplied payment and auto knock-off
Review eligible unapplied A/R and A/P amounts and allocate them to relevant invoices within available amount limits.
Business benefit: Reduce repetitive advance-payment allocation work.
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Are booking deposits and supplier payments creating extra work?
Discuss your travel agency workflow and accounting requirements with SL Software.
Illustrative business scenario
One group holiday. Several financial records to manage.
A travel agency coordinates a group trip while collecting customer deposits and arranging payments to travel suppliers.
1
Record the booking
Keep relevant passenger information associated with the sales order.
2
Collect the initial deposit
Review collected payments and the outstanding customer balance.
3
Manage supplier commitments
Use purchase order payment and refund records for relevant suppliers.
4
Reconcile final accounts
Review daily collections and apply eligible advance payments against invoices.
Illustrative internal administration journey; this is not an online reservation engine.
Better operational clarity
From passenger records to payment reconciliation
Instead of maintaining separate spreadsheets for every stage, the agency can keep its relevant booking-related financial information within AutoCount.
Sales order → Deposits → Supplier payments → Collections
Who it is for
Suitable for travel businesses managing bookings and payments
Travel agencies
Maintain passenger records and booking-related collections with sales orders.
Tour operators
Organise details and payment administration for group tours.
Corporate travel teams
Review applicable customer and supplier accounting transactions.
Multi-branch agencies
Review collection reporting by location with appropriate access controls.
Understand the difference
AutoCount Tour Plugin vs. an online booking engine
The plugin supports internal travel-related administration and accounting. A customer-facing reservation website or live availability integration serves a different purpose.
Why SL Software Solutions
Choose a solution that fits your agency’s actual workflow
SL Software Solutions Sdn Bhd helps Malaysian businesses evaluate AutoCount software and related plugins against their operational needs.
Review your booking administration, deposit requirements, collection reporting and existing accounting environment before selecting a workflow.
What to discuss with our team
How passenger details and sales orders are maintained.
Customer deposit and outstanding-balance requirements.
Supplier payments and refunds.
Daily collection reporting across outlets.
Your AutoCount version, modules and licensing needs.
Customer deposit and outstanding-balance requirements.
Supplier payments and refunds.
Daily collection reporting across outlets.
Your AutoCount version, modules and licensing needs.
Frequently asked questions
Questions before choosing the Tour Plugin
What is AutoCount Travel Agency Management Software?
It refers to AutoCount Accounting together with the AutoCount Tour Plugin for selected travel-related administrative and accounting workflows.
Can it store traveller and passport details?
Yes. The documented plugin supports passenger details linked to sales order items.
Can it check minimum booking deposits?
Yes. Minimum-payment checking can enforce relevant deposit conditions when enabled.
Can we manage supplier payments and refunds?
The plugin supports linked payment and refund handling for relevant purchase orders.
Can the head office review collections by outlet?
The Daily Collection Report supports date and location selection, subject to access restrictions.
Does it include a public online booking website?
A public online reservation website and live airline or hotel availability are not established features of this plugin.
Will it work with my current AutoCount installation?
The plugin extends AutoCount Accounting. Version, module and licensing requirements should be checked before implementation.
Bring your booking and accounting records together
Make travel agency administration easier to manage
Explore how traveller records, customer deposits, supplier payments and daily collection reporting could fit your business.
SL Software Solutions Sdn Bhd ·
autocountsystem.com