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AutoCount E-Invoice Step Up:
How to Update Data Classification Codes?

Introduction to Data Classification Code

Learn how to update Data Classification Codes in AutoCount E-invoice is crucial for categorizing goods and services for tax purposes, such as the Sales and Service Tax (SST). Moreover, these codes ensure accurate submission of E-Invoices and eliminate errors during billing. As a result, businesses can maintain compliance with tax regulations and improve operational efficiency. This guide explains the methods to update Data Classification Codes efficiently, streamlining your invoicing process

AutoCount E-Invoice: Update Data Classification Code

Discover how to update the data classification code in the AutoCount E-Invoice system, ensuring proper categorization for seamless processing.

What Is a Data Classification Code?

A Data Classification Code categorizes goods and services into specific groups as defined by LHDN (Lembaga Hasil Dalam Negeri). Each code corresponds to a type of product or service and is crucial for ensuring compliance when submitting tax-related documents.

For the latest Data Classification Codes, refer to the LHDN Malaysia Classification Codes Website.

Methods to Update Data Classification Codes in AutoCount

AutoCount provides three methods to update Data Classification Codes, catering to different business needs.

1. Default Classication Code

You may also set default classification code in e-invoice setting tab.

Step:

  • Navigate to Find Stock Item and use the search filter to locate the items requiring updates.

Import Data Classification Codes via Excel is recommended for buiness managing hundreds or thousands of items.

2. Manual Update (Item Maintenance)

1. Navigate to Item Maintenance

  • Go to Stock > Item Maintenance.
  • Locate the item you want to update and click Edit.

2. Select the Appropriate Code

  • Choose the correct Data Classification Code from the list (e.g., 003 for computers, 002 for uncategorized items).

3. Save Changes

  • After selecting the Data Classification Code, click Save to finalize the update.

This method is ideal for updating a small number of items or when codes are assigned individually. For instance, if a business only needs to update specific products, manual updates provide a simple and effective solution.

3. Batch Update (Easy Edit)

The Easy Edit feature allows batch updates of Data Classification Codes for multiple items simultaneously. Therefore, it is particularly useful for businesses with medium-sized inventories. Additionally, it saves time by enabling users to edit several items in one operation.

Find Stock Items:

  • Navigate to Find Stock Item and use the search filter to locate the items requiring updates.
  • You can search by keywords or criteria to quickly identify the relevant items.
  • Click the Easy Edit button to enable batch editing.

Apply Range Set:

  • Use the “Select All” button to highlight all items.
  • Click the Range Set button beside “Select All” to assign a Data Classification Code to the selected items.
  • Tick the checkbox for each item to apply changes, then save and refresh the list.

The batch update method works best for updating a large number of items within the same category.

4. Import Data Classification Codes via Excel

For bulk updates across extensive inventory lists, using Excel is the most efficient method.

Export your item list from AutoCount to an Excel file.

Then, add the Data Classification Codes in the appropriate column of the exported file.

Finally, contact your AutoCount dealer to assist with importing the updated file back into the system.

Importing Data Classification Codes via Excel is recommended for businesses managing hundreds or thousands of items.

Important Notes When Updating Data Classification Codes

Mandatory Field

Data Classification Codes are compulsory for all items. Consequently, if left blank, the system will display a “Missing Classification” error and disallow saving the E-Invoice. To prevent this, ensure that all required fields are filled before proceeding.

Error Detection

AutoCount automatically detects blank Data Classification Codes during the invoice creation process, ensuring no submission errors occur.

Best Practices for Updating Data Classification Codes

Conclusion

Updating Data Classification Codes in AutoCount ensures compliance, simplifies invoicing, and reduces errors. Whether you’re managing a small inventory or thousands of items, AutoCount provides flexible solutions to suit your needs.

By keeping your Data Classification Codes up-to-date, you’ll enhance the efficiency of your invoicing processes and maintain smooth compliance with tax regulations.

FAQs

The system will flag an error and disallow saving the invoice until the missing code is updated. Hence, it is essential to verify that all items have valid codes before generating invoices.

Yes, you can use default codes from AutoCount or the LHDN website.

Update codes whenever new items are added to your inventory or when LHDN introduces new codes.

Yes, use the Batch Update (Easy Edit) or Excel Import methods for bulk updates.

Yes, it’s recommended to contact your AutoCount dealer for assistance with importing Excel files.

Yes, the codes align with Malaysian tax regulations under LHDN.

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