AutoCount - Consignment
Introduction to AutoCount Consignment Module
Firstly, the AutoCount Consignment Module simplifies consignment processes. Thus, enabling efficient inventory tracking, accurate operations, and seamless management of goods sent to buyers or received from suppliers. In addition, because it is integrated with sales and purchase modules, it streamlines invoicing, stock movement, and reporting for strategic business decisions.
Key Features of AutoCount Consignment Module
Dual Functionality: Sales and Purchases
- Sales: Consign goods to buyers, track sold quantities, and create invoices effortlessly.
- Purchase: Handle consigned goods received from suppliers, issue purchase invoices, and manage returns.
How to Set Up a Consignment in AutoCount?
1. Navigate to Consignment & Open Item Search
- Firstly, go to Sales > Consignment. Then, click New to create a consignment entry.
Next, select the customer or consignee. Then, click Item Search.
2. Add Items to the Consignment
- Firstly, use the search to find & select products.
- Then, select the desired items and confirm your choices.
3. Edit Details & Save Changes
- Firstly, update the date, adjust quantities, and set prices if needed.
- Then, review all details & save changes.
Key Documents for AutoCount Consignment Tracking
The module provides additional insights & tracking capabilities while generating several key documents:
Inventory Physical Worksheet by Consignment
- Focused on consigned stock for a specific period. Learn more
Stock Card
- Tracks detailed stock movements, including additions, returns, and sales of consigned items. Learn more
Transferring Consignments to Invoices
When consigned goods are sold, they need to be converted into invoices to bill consignees.
Steps for Transfer:
1. Select the Consignment
- In Consignment, right-click on the consignment record and choose Partial/Full Transfer to Invoice.
- Alternatively, in the Invoice menu, use the function under the Transfer tab to select consigned items.
2. Edit Invoice Details & Save Changes
- Firstly, adjust item quantities, prices, or other details as required.
- Finally, save your changes
3. After Saving Invoice
- Once saved, the stock balance reflects the changes caused by the invoice creation.
BEFORE
AFTER
Handling Consignment Returns
Managing returns is critical for addressing unsold consigned goods.
Creating a Consignment Return:
1. Select the Entry & Initiate Return
- Firstly, right-click the consignment record in the menu.
- Then, choose Partial/Full Transfer to Consignment Return.
2. Edit Details
- Make changes for items not included in previous invoices and save.
- This ensures that unsold goods are accurately recorded and managed efficiently.
Handling Consignment Losses
Consignment losses can be handled in the same menu as the returns.
Indicating a Consignment Loss:
1. Open Consignment Returns & Tick Items Lost
- Firstly, open a new / existing consignment return, then on list items, tick the Lost column beside Sub Total
- Then, save your changes
(refer to previous image for visual example)
Customizing AutoCount Consignment Layouts
Customizing the consignment layout allows users to optimize their workflow:
1. Access the Column Chooser
- Right-click any column header and select Column Chooser.
2. Add Relevant Fields
- Drag columns like Transfer To and From into the layout.
3. Save the Layout
- Right-click any column header and select Save Layout, add a name & save changes.
Tracking the Flow of Consignments
The View Flow feature provides a visual representation of consignment progress:
1. Navigate to View Flow
- Click the option in the consignment menu to access this feature.
2. Inspect Related Documents:
Check all associated documents, such as invoices or returns, for comprehensive tracking.
Outstanding Consignment Listings
Generate detailed reports to track outstanding consignments and unsold goods:
Steps to Generate Listings:
1. Go to the consignment menu and select Print Listing.
2. Choose Outstanding Consignment Listing or Detail Listing.
3. Customize by grouping data using debtor or item codes.
- These listings provide actionable insights to improve consignment management strategies.
Leveraging Instant Information in Invoices
This feature offers quick access to consignment-related data directly in the invoice menu.
Examples of Usage:
- View a customer’s outstanding consigned goods directly within the invoice creation screen.
- Check the stock balance of an item before consigning it to other consignees.
Consignment Movement Reports
Movement reports offer insights into consigned goods over a specified period.
1. Generate Reports
- Navigate to Sales > Consignment Movement Report
2. Choose Report Type
- Set a date range.
Select between Consignment Movement (totals only) and Movement with Details (specific transactions).
3. Filter by Consignee
Additionally, the report can focus on a particular consignee’s activities for more targeted analysis.
Inventory Physical Worksheet by Consignment
Steps to Generate:
1. Navigate to the Report
- Go to Stock > Inventory Physical Worksheet by Consignment.
2. Input the End Date and Apply Filters
- Specify the end date for the consignment data.
- Use the More Options menu to filter by debtor or other relevant criteria.
- The report provides a clear view of consigned stock on hand during the selected period.
Purchase Consignment Features
Furthermore, the module supports consignment handling for purchased goods:
- Navigate to Purchase > Purchase Consignment to access supplier consignment features
Additional Reports for Stock Management
- All the reports listed below can be accessed via the Stock tab in AutoCount.
- Simply navigate to the desired report and adjust the necessary settings for your requirements.
1. Available Stock Status Report
- Includes consignment data to assess whether stock is sufficient or needs reordering.
2. Reorder Advice Report
- Helps forecast stock needs while accounting for outstanding consignments.
3. Stock Card Report
- Tracks all movements, including consignment activities, for complete stock visibility.
AutoCount Consignment Integration with Other Modules
Item Package Module
Integrate the AutoCount Consignment Module with features like Item Package to manage bundled goods. For example, hampers consigned during festive seasons can be easily tracked and managed using this module.
Conclusion
To summarize, the AutoCount Consignment Module is an all-in-one solution for managing consigned goods. To clarify, it simplifies the consignment process, enhances stock tracking, and provides robust reporting tools. Therefore, by leveraging its features, businesses can improve efficiency, ensure accuracy, and make better inventory decisions. So, whether you’re a retailer, distributor, or supplier, this module is an indispensable tool for modern inventory management.
FAQs
It simplifies managing consigned goods, from inventory tracking to invoicing and reporting.
The module tracks stock movement, manages returns, and provides detailed reports.
- Yes, using the Partial/Full Transfer to Invoice option.
Yes, you can create returns for unsold goods through the Consignment Return feature.
You can create Consignment Movement, Outstanding Listings, and Inventory Worksheets.
Yes, you can add or modify fields and save layouts for quick access.