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AutoCount Self-Billed E-Invoice:
Using Payment Voucher

Introduction to Payment Voucher in Self-Billed

In modern financial systems, self-billed e-invoices play a crucial role in ensuring tax compliance and proper documentation. Payment vouchers, an integral part of this process, allow businesses to manage transactions with precision. This article explores how to effectively use payment vouchers in AutoCount to generate self-billed e-invoices, focusing on features, steps, and compliance tips.

AutoCount Self Billed E-Invoice: Using Payment Voucher

Learn how to create self-billed e-invoices using payment vouchers in the AutoCount system, ensuring seamless payment tracking.

What is a Payment Voucher?

A payment voucher is a document used to record payments made to suppliers, agents, or other entities. It serves as proof of payment and a critical step in generating self-billed e-invoices, particularly for recurring transactions like commissions.

Role in Generating Self-Billed E-Invoices

  • Payment vouchers streamline the invoicing process

    • Acting as the base for creating self-billed invoices.
    • Automating data transfer to ensure consistency and compliance.

Steps to Generate a Self-Billed E-Invoice Using Payment Voucher

Step 1: Navigating AutoCount's Cash Book Entry

  • Go to G/L > Cash Book Entry.
  • Create a new payment voucher for the transaction.

Step 2: Inputting Necessary Information

When creating a payment voucher, input details such as:

  • Click "New" to add agents under the tax entity.
  • If dealing with individuals, select "Individual" and input their IC number, name, phone number, and address. If the TIN number is blank, AutoCount will process it automatically for self-billing.

Note: Accurate IC numbers and phone details are essential for LHDN validation.

Step 3: Completing the Payment Voucher

Fill in the necessary fields:

  • Description: Describe the payment purpose (e.g., commission).
  • Payment Method: Choose the appropriate method, such as bank transfer.
  • Account Selection: Assign the correct account, such as 913-0000 for commissions.
  • Amount: Enter the payment value (e.g., RM 2,500).

Step 4: Approving the Payment Voucher

  • Clicking Approve to save the entry.
  • Printing the payment voucher, if necessary, for the agent’s records.

Creating Self-Billed E-Invoices from Payment Vouchers

Step 1: Copying Payment Vouchers to Self-Billed E-Invoice

AutoCount allows seamless conversion:

  • Right-click the payment voucher and select Copy to a New Self-Billed Transfer.
  • The system will automatically capture the TIN number.

Step 2: Choosing the Correct Classification Code

When creating a payment voucher, input details such as:

  • Click "New" to add agents under the tax entity.
  • If dealing with individuals, select "Individual" and input their IC number, name, phone number, and address. If the TIN number is blank, AutoCount will process it automatically for self-billing.

Note: Accurate IC numbers and phone details are essential for LHDN validation.

Step 3: Approving and Previewing

  • Click Approve to validate or  Save as Draft to save incomplete invoices.
  • Use the Preview function to verify the format.

Step 4: Printing or Sending

  • Print the invoice for manual delivery.
  • Share electronically via WhatsApp or email for convenience.

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Conclusion

Payment vouchers are a cornerstone of self-billed e-invoicing, offering accuracy and compliance in financial management. By using AutoCount, businesses can streamline this process, ensure tax compliance, and maintain proper records with ease. Embrace AutoCount’s features to simplify your invoicing needs today.

FAQs

AutoCount will reject the entry, preventing errors during LHDN submission.

If left blank, AutoCount processes TIN numbers for self-billing, ensuring compliance.

Yes, but revisions should follow approval workflows.

Yes, proper codes ensure accurate tax reporting.

Use validated formats and reliable channels like WhatsApp or email.

AutoCount automates data entry, validation, and sharing, saving time and effort.

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