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AutoCount Consolidated E-Invoice:
Monthly Submission

Introduction To Consolidated E-Invoices Monthly Submissions

Firstly, AutoCount is a powerful tool designed to streamline e-invoice consolidation, offering businesses an efficient way to manage their invoicing processes. In addition, consolidated e-invoicing is essential for improving organizational efficiency, and ensuring compliance with accounting regulations. Moreover, it also helps in simplifying tracking for taxes and audits. Therefore, this guide will focus on mastering the process for submit consolidated e-invoices monthly, providing you with the tools and insights needed to maximize the benefits of AutoCount's features.

AutoCount Consolidated E-Invoice: Guideline

What is AutoCount E-Invoice Consolidation?

  • Overview of AutoCount’s e-invoice functionality.
  • Importance of consolidating invoices:
    • Firstly, improved organization.
    • Secondly, efficient compliance with accounting regulations.
    • Thirdly, simplified tracking for tax and audits.
  • Benefits of choosing AutoCount for this process.

Why Timely Submission is Critical?

  • Explanation of the timeline: why it’s important to submit by the 7th calendar day of the following month.
  • Consequences of late submissions:
    • Firstly, compliance risks.
    • Secondly, impact on cash flow and operations.

Key Concepts in AutoCount E-Invoice Consolidation

1. Consolidation by Document Type

  • Explanation and example of grouping based on document types (e.g., invoices, delivery orders).

2. Consolidation by Location

  • How to organize invoices based on operational locations.

3. Consolidation by Currency Code

  • Benefits of grouping invoices by currency (e.g., for businesses handling multiple currencies).

Step-by-Step Guide to Submit AutoCount Consolidated E-Invoices

1. Firstly, accessing the Consolidated E-Invoice Module

  • Step-by-step navigation to the relevant feature.

2. Secondly, starting a New Consolidation

  • Instructions for initiating the process.
  • Importance of selecting the correct dates and document options.

3. Thirdly, reviewing Individual Invoices

  • Tips for double-clicking into invoices and ensuring data accuracy.

4. Finally, validating the Consolidation

  • How to identify a valid e-invoice using the QR code.
  • Common errors leading to invalidation and their fixes.

Troubleshooting Common Issues

Forgotten E-Invoice Requests

• Issue a credit note for missed invoices.
• Generate a corrected invoice for submission.

Validation Errors

• Explanation of error messages.
• Resolving common issues (e.g., missing fields or mismatched data).

Best Practices for Using AutoCount’s E-Invoice Consolidation

  • Maintain accurate and up-to-date records throughout the month.
  • Regularly review the AutoCount dashboard to ensure no pending invoices.
  • Assign a dedicated team member to oversee the submission process.

Tools and Resources for Optimizing E-Invoice Management

  • Overview of AutoCount’s reporting tools.
  • Recommended integrations with other accounting systems.
  • Training resources for better usage of AutoCount.

Conclusion

Timely and accurate e-invoice consolidation is crucial for businesses to maintain compliance and streamline their accounting operations. By leveraging AutoCount’s robust features, businesses can simplify their processes, reduce errors, and enhance efficiency. Take advantage of this guide to master the submission process and ensure smooth operations. Explore related resources and tutorials to fully utilize the potential of AutoCount and stay ahead in managing your e-invoicing needs.

FAQs

AutoCount currently already had such optlon. You can find it under Tools > Options > General > Country & Tax > Allow to create Consolidate e-Invoice.

In AutoCount we did not control when you can do the Consolidated e-Invoice, as long you run the function and select the period, it will calculate the results and submit as per today. From system end you can do it even if your transactions are months ago. The problem is should this be allowed from e-Invoice practices and the answer should be NO as LHDN had stated that such consolidate of the sales should be performed not later than the 7* day of the following month. But sometimes user might miss out or something and this will depend on how you answer if being questioned.

Currently do not have function for user to filter by Location when generate Consolidated e-invoice.

Consolidated e-Invoice can be performed according to each account book even if the Company Name, TIN and BRN is the But if you are assuming to combine both account books sales into one Consolidated e-Invoice then is not possible. Workaround is you can export and import into one of the main account book and perform the consolidate function if due to certain reason.

This is because after you performed Consolidated e-lnvolce, our system will capture transactions marked with “Submit e-Invoice” within the period that is yet to submit as e-Invoice and After Consolidated e-Invoice is generated, the “Invalid” transactions are calculated in and thus submitted through Consolidated e-Invoice. You will realise that those transactions will have a ClDocNo reference.

Currently from the Invoice llst, you can use Column Chooser and drag out a field ClDocNo, This fieldbe filled with the DocNo of the Consolidated e-Invoice if the transaction is being captured and calculated into a Consolidated e-Invoice.

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