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AutoCount E-Invoice feature:
Auto-email for validated e-invoice​

Introduction

In today’s fast-paced business environment, efficiency is essential. AutoCount has introduced a game-changing feature—the Auto Email Validated Setting—designed to automate the process of sending validated e-invoices to your customers. This feature is a great asset for businesses looking to streamline their invoicing operations while ensuring compliance with Malaysia's e-invoicing regulations.

What is the Auto Email Validated Setting?

The Auto Email Validated Setting is a feature in AutoCount Accounting that automates the sending of validated e-invoices to your customers. Once an invoice is validated by the LHDN MyInvois system, the software sends the e-invoice directly to the customer’s email without requiring any manual action. This automation reduces the administrative burden and ensures a faster and more reliable invoicing process.

Step-by-Step Guide to Set Up Auto-Email for validated e-invoice

Locate the Feature

  • Locate and click the button “Auto Email Validated e-Invoice Setting”.

Activate e-Invoice Feature

  • Here you may tick Enable Auto Email for Validated e-Invoice 
  • Choose which report you would like to be sent as auto-email
  • You may select the default report format
  • Email content can also be modified (refer next step)

Email Content

You can personalize the email content—adjust the subject line, body message and configure additional settings to suit your business needs. Once ready, click OK to save. 

  • BCC: Any email that needs to be notified
  • Subject: Email’s subject
  • Body: A simple message for recipient

SMTP Server Setup

Set up your SMTP server > send test email > click OK

SMTP Server Setting

  • Outgoing mail SMTP server: smtp.gmail.com (most common)
  • Port: 587/456
  • Connection timeout: 60
  • Username: Your Company's email
  • Password: Google's App Passwords

From Setting

  • From Name: Company's Name
  • From Email: Company's Email

Conclusion

The Auto Email Validated Setting in AutoCount’s e-invoicing feature is a powerful tool that automates the process of sending validated invoices directly to customers. By streamlining email dispatch, this feature not only saves businesses valuable time but also ensures that invoices are sent accurately and promptly, in compliance with regulatory requirements. With easy setup and seamless functionality, businesses can enjoy enhanced operational efficiency, increased accuracy, and improved customer satisfaction.

By embracing this feature, companies can eliminate manual errors, focus on core activities, and foster better communication with clients—ultimately driving smoother workflows and a more professional invoicing process.

FAQs

The auto-email feature only works for invoices that have been validated by the LHDN MyInvois system. If the invoice is not validated, it will not be sent automatically.

Customer email addresses must be keyed in the debtor maintenance/tax entity maintenance for the auto-email feature to work. Ensure that customer profiles are up-to-date with valid email addresses to avoid delivery issues.

Yes, you can simply uncheck the “Auto Email Validated e-Invoice Setting” box in your E-Invoice Settings to disable the feature.

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