AutoCount E-Invoice:
How to Use AutoCount Accounting for LHDN e-Invoice
Introduction
The AutoCount Accounting platform is equipped to handle various invoicing needs, especially in line with the LHDN e-Invoice Illustrative Guide. This article will walk you through the core functions of AutoCount Accounting and how businesses can utilize it for e-Invoice submissions. Learn how to issue invoices, manage cash sales, and submit self-bill e-Invoices efficiently.
Scenario 1
Malaysian individual Buyers have the option to provide TIN or Malaysian Identification Number upon creation of e-Invoice.
Note:
Malaysian individual Buyers are required to provide four (4) mandatory details (i.e., name, address, contact number, TIN or MyKad/ MyTentera identification number), as per Table 3.1 of the Specific Guideline
2 Methods to handle such scenario:
a) Using Invoice, issue to individual Debtor
b) Using Cash Sale, issue to general Cash Sale Debtor
Scenario 2
Where Buyers do not require an e-Invoice, Seller in required to submit consolidated e-Invoice
Note:
- According to Section 82 of the Income Tax Act 1967, every person who carries on a business in Malaysia has the duty to keep proper documentation and give receipts.
- Consolidated e-Invoices are to be submitted to LHDN, within seven (7) calendar days after the month end.
Scenario 3
Where a landlord conducts business, landlord is required to issue e-Invoice to tenant, including utility charges issued to landlord
Note:
A landlord will be categorised conducting the letting of real property activity as a business source under paragraph 4(a) of the Income Tax Act 1967 based on criteria explained in the LHDNM Public Ruling No.12/2018.
Scenario 4
Sellers with multiple branches can choose how they would like to consolidate their e-Invoices.
Scenario 5
Sellers that issue statements/bills on a periodic basis are required to issue e-Invoices
Scenario 6
E-Invoices issued for bills on periodic basis may include adjustments to statements/bills from a prior period, such as rebates
Scenario 7
A single e-Invoice that includes the service fee and costs is issued to the Buyer (where e-Invoices are issued to the Seller)
Scenario 8
Buyer needs to issue a self-billed e-Invoice when purchasing products from an individual who is not conducting a business
2 Methods to handle such scenario:
In this scenario, Kedai Permainan Cuddle Bear needs to perform 2 actions in AutoCount Accounting:
a) Create a Payment Voucher to record this purchase from Tina
b) Create a Self-Billed-Invoice to submit and report these expenses to LHDN
Scenario 9
Business tenants have to issue a self-billed e-Invoice on rental and utility bills if landlord does not conduct business
Note:
A landlord will be categorised conducting the letting of real property activity as a business source under paragraph 4(a) of the Income Tax Act 1967 based on criteria explained in the LHDNM Public Ruling No.12/2018.
2 Methods to handle such scenario:
In this scenario, Kedai Elektronik Smart Gadget needs to perform 2 actions in AutoCount Accounting:
a) Create a Payment Voucher to record rental and utility payments to Tina
b) Create a Self-Bill e-Invoice to submit and report these expenses to LHDN
Scenario 10
Tenants must issue self-billed e-Invoices for rental with multiple landlords who are not conducting business.
Note:
A landlord will be categorised conducting the letting of real property activity as a business source under paragraph 4(a) of the Income Tax Act 1967 based on criteria explained in the LHDNM Public Ruling No.12/2018.
2 Methods to handle such scenario:
In the scenario, Best Mesra Sdn Bhd needs to perform 2 actions in AutoCount Accounting:
a) Create a Payment Voucher to record rental payment to Haikal, Alif and Arif
b) Create 3 Self-Bill e-Invoice to submit and report these rental expenses to LHDN, respectively to Haikal, Alif and Arif based on agreed proportion
Scenario 11
Buyers are required to issue a self-billed e-Invoice on interest payments made to related companies (non-financial institutions)
2 Methods to handle such scenario:
In this scenario, Kedai Elektronik Smart Gadget needs to perform 2 actions in AutoCount Accounting:
a) Create a Payment Voucher to record interest payment to SMART Sdn Bhd
b) Create a Self-Bill e-Invoice to submit and report this interest expenses to LHDN
Scenario 12
Buyer (Payor) shall issue self-billed e-Invoice to the applicable transactions for payments to agents, dealers, and distributors (i.e. Commission)
2 Methods to handle such scenario:
In this scenario, Bond Automotive needs to perform 2 actions in AutoCount Accounting:
a) Create a Payment Voucher to record commission payment to Alif
b) Create a Self-Bill e-Invoice to submit and report this commission expenses to LHDN
Scenario 13
Malaysian Buyers are required to issue a self-billed e-Invoices for services acquired from Foreign Sellers
Note:
In relation to importation of services, self-billed e-Invoice should be issued latest by the end of the month following the month upon (1) payment made by the Malaysian Purchaser; or (2) receipt of the invoice from foreign supplier, whichever earlier. The determination of the aforementioned (1) and (2) is in accordance with the prevailing rules applicable for imported taxable service.
Before proceed to transaction, make sure you already had a Tax Entity for ABC Advisory Ltd, else you can refer to the following steps on how to do it.
2 Methods to handle such scenario:
In the scenario, Food Eate Sdn Bhd needs to perform 2 actions in AutoCount Accounting:
a) Create a Purchase Invoice for service provided by ABC Advisory Ltd
b) Create a Self-Bill e-Invoice to submit and report this imported service expenses to LHDN
Scenario 14
Businesses are required to issue a self-billed e-Invoice when purchasing imported goods from Foreign Sellers
Note:
In relation to importation of goods, the Malaysian Buyer should issue a self-billed e-Invoice latest by the end of the month following the month of customs clearance is obtained.
Before proceed to transaction, make sure you already had a Tax Entity for Kai Xin Ltd (Assuming this is the China exporter), else you can refer to the following steps on how to do it
2 Methods to handle such scenario:
In this scenario, Kedai Elektronik Smart Gadget needs to perform 2 actions in AutoCount Accounting:
a) Create a Purchase Invoice for goods imported from China
b) Create a Self-Bill e-Invoice to submit and report this imported goods expenses to LHDN
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