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AutoCount Standard E-Invoice: Export Business

AutoCount Standard E-Invoice for Export Businesses: A Comprehensive Guide

Export businesses operating in Malaysia require a robust e-invoicing solution tailored to the unique challenges of export transactions. The Standard E-Invoice for Export Businesses ensures seamless compliance with LHDN MyInvois Portal regulations. In addition, specifically designed for export businesses, this e-invoicing system effectively manages scenarios where foreign buyers lack a Malaysian Tax Identification Number (TIN). Therefore, this guide will demonstrate how the AutoCount Standard E-Invoice for Export Businesses streamlines invoicing processes and ensures adherence to regulatory requirements.

Introduction to AutoCount Standard E-Invoice for Export Businesses

Firstly, export transactions in Malaysia are classified under Standard E-Invoices due to the LHDN's requirement for export data analysis. In addition, unlike Consolidated E-Invoices, Standard E-Invoices allow businesses to provide detailed transaction information even when dealing with foreign buyers who lack Malaysian TINs.

AutoCount Standard E-Invoice:Export Business

Why Use Standard E-Invoice for Export Transactions?

Setting Up AutoCount for Export Business E-Invoices

Follow these steps to configure your AutoCount system for export business invoicing:

1. Access the Tax Entity Maintenance Section

  • Firstly, navigate to Tax > Tax Entity Maintenance in AutoCount.

2. Configure a New Tax Entity

  1. Secondly, select Foreign Business in the entity category (important for export invoices).
  2. After that, leave the TIN field blank, and AutoCount will automatically assign EI0000000020 as the general TIN for the buyer.
  3. Next, enter the MSIC Code as “00000” if the foreign buyer does not provide one.
  4. After that, input the buyer’s Phone Number without any spaces.
  5. For the Address, follow these guidelines:
    • Use a maximum of 3 lines.
    • Do not include a postcode, city, state, or country.

3. Validate and Save

  • Thirdly, review all fields to ensure accuracy and compliance with AutoCount’s formatting rules.

Creating a Standard E-Invoice for Export Businesses

1. Navigate to the Invoice Section

  • Firstly, go to Sales > Invoice > New to initiate a new export invoice.

2. Input Buyer and Transaction Details

  • Secondly, include Buyer Details, such as the name, address, and contact information.
  • The system will automatically assign the general TIN EI0000000020 for the invoice.
  • After that, fill in transaction details, including item descriptions, quantities, and total values.

3. Save and Approve

  • Requestors: Save invoices as drafts or submit them for approval.
  • Approvers: Review, finalize, and approve invoices before submission to LHDN MyInvois Portal.

4. Submission and Validation

  • Finally, once approved, AutoCount automatically submits the invoice to LHDN MyInvois Portal for validation. A valid invoice will display a QR code and validation link as proof of compliance.

Previewing and Validating E-Invoices

How to Check Invoice Status?

The system updates the status of submitted invoices in real-time. Invalid invoices require corrections before resubmission.

Generating and Previewing Invoice Documents

Double-click the document or navigate to Preview > Invoice (Malaysia E-Invoice) to review and ensure accuracy.

QR Code Validation

Validated invoices include a QR code and an LHDN validation link, verifying compliance and authenticity.

Troubleshooting Common Issues

AutoCount’s flexibility allows users to apply different credit control settings to various documents:

Advantages of Using AutoCount Standard E-Invoice for Export Businesses

Conclusion

To conclude, the AutoCount Standard E-Invoice is a vital tool for export businesses, simplifying compliance with LHDN requirements and streamlining invoicing workflows. With automated TIN assignment, real-time validation, and seamless integration, businesses can focus on growth while ensuring regulatory adherence.

FAQs

It’s an e-invoicing system designed to manage export transactions in compliance with LHDN regulations.

The TIN is left blank so AutoCount can assign the general TIN EI0000000020 for foreign buyers, as permitted by LHDN.

LHDN requires detailed data for export transactions, making them a part of Standard E-Invoices instead of Consolidated E-Invoices.

Review the details for errors, correct them, and resubmit the invoice for validation.

The QR code confirms that the invoice complies with LHDN standards and serves as proof of validation.

Yes, AutoCount supports multiple categories, including local and export invoices.

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