AutoCount Standard E-Invoice: Local Business
AutoCount Standard E-Invoice for Local Businesses: A Complete Guide
Efficient invoicing is crucial for local businesses to streamline operations and comply with Malaysian regulations. The AutoCount Standard E-Invoice helps companies create, validate, and manage e-invoices for tax-related transactions. Integrated with the LHDN MyInvois Portal, it ensures compliance and simplifies workflows. This guide will cover everything from setup to troubleshooting, empowering your business to meet local invoicing needs efficiently.
Introduction to AutoCount Standard E-Invoice
Firstly, the AutoCount Standard E-Invoice is designed to automate and centralize invoicing processes for businesses dealing with transactions that require tax compliance. In addition, it simplifies the preparation, approval, and submission of e-invoices to ensure they meet LHDN standards.
AutoCount Standard E-Invoice: Local Business Video Guide
Key Features of AutoCount Standard E-Invoice
Approval Workflow Module
Firstly, invoices are saved as drafts and submitted to LHDN MyInvois Portal only after approval.
Real-Time Integration
Secondly, automatic API-based submission to the LHDN MyInvois Portal.
QR Code Validation
Thirdly, invoices receive a QR code upon approval, verifying compliance with LHDN regulations.
Error Prevention
Finally, real-time validation ensures all mandatory fields are complete and formatted correctly.
Understanding the Role of TIN (Tax Identification Number)
Introduction to Tax Identification Number
A Tax Identification Number (TIN) is a unique identifier issued by the Inland Revenue Board of Malaysia (LHDN) for tax purposes. In e‑invoicing, the TIN ensures correct identification of businesses and individuals for tax compliance. When issuing e‑invoices, businesses must include their TIN, and sometimes the buyer’s TIN is required for validation. If a buyer doesn’t have a TIN, General TIN codes are used to ensure compliance and proper documentation. This process helps streamline tax reporting and invoicing under Malaysian regulations.
Setting Up AutoCount for Standard E-Invoices
1. Access Tax Entity Maintenance
Firstly, navigate to Tax > Tax Entity Maintenance in AutoCount. This is the configuration hub for tax-related settings.
2. Fill in Necessary Details
- Key fields include:
- TIN: Enter the client’s TIN for Standard E-Invoices.
- Business Registration Number: Use the SSM registration number of the client.
- MSIC Code: Input “00000” if the MSIC code is unavailable.
- Address and Phone Number: Follow AutoCount’s format requirements strictly, ensuring no spaces or unnecessary characters.
3. Validate and Save Information
Review all entries carefully. Errors or omissions in TIN, MSIC code, or contact details can cause invoice validation failures.
Creating an Invoice Using AutoCount Standard E-Invoice
1. Navigate to the Invoice Section
Firstly, access Sales > Invoice > New to initiate a new Standard E-Invoice.
2. Input Client and Transaction Details
- Include:
- Client details such as TIN, business name, and contact information.
- Transaction specifics, including itemized goods or services and their associated costs.
3. Save and Approve
- Requestors can save the invoice as a draft for review or submit it for approval.
- Approvers finalize and approve the invoice, triggering automatic submission to LHDN MyInvois Portal.
4. Submit and Validate
- Finally, AutoCount will automatically submit the invoice to LHDN MyInvois Portal upon approval. If the information is valid, the invoice will receive a QR code confirming its compliance.
Previewing and Validating E-Invoices
How to Check Invoice Status?
Once submitted, the invoice status will reflect as Valid or Invalid. To clarify, invalid statuses typically stem from incomplete or incorrect details.
Generating and Previewing Invoice Documents
Double-click the invoice document and select Preview > Invoice (Malaysia e-Invoice) to view the finalized invoice.
QR Code Validation
Validated invoices will include a QR code, which serves as proof of compliance with LHDN MyInvois Portal requirements.
Conclusion
To conclude, the AutoCount Standard E-Invoice is a game-changer for local businesses. To clarify, it helps in ensuring compliance and efficiency in managing tax-compliant invoices. In addition, with features like real-time validation, seamless integration, and QR code verification, AutoCount enables businesses to simplify operations and focus on growth.
Frequently Asked Questions
What is AutoCount Standard E-Invoice?
It’s an e-invoicing system designed to create, validate, and manage invoices in compliance with Malaysian tax regulations.
How does AutoCount handle invoice submission?
Invoices are saved as drafts and submitted automatically to LHDN MyInvois Portal upon approval.
What happens if an invoice is invalid?
Review the details, correct errors, and resubmit the invoice.
Why is TIN required for Standard E-Invoices?
TIN ensures the invoice is associated with a valid business entity and allows tax deductions.
Can I edit an invoice after approval?
No, approved invoices require resubmission for updates.
What is the QR code on validated invoices?
It confirms the invoice’s compliance with LHDN MyInvois Portal standards.
If forget to issue e-invoice after one month, can issue at last month?
Assuming this is a normal e-invoice, there’s no specific timeline on the issuance time, so you can create the Invoice as per the date you wish to post into your accounting and set the issue date today.
Can issue invoice without classification code? AutoCount format only show QR code, other fields like TIN and BRN did not show.
Classification code is a mandatory field for submitting e-invoice so user must default at item or select it during transaction to make sure every line has its own classification code. As for report format, it is not mandatory to show all field that is submitted to MyInvois portal in the printout. The only compulsory field is the QR code where the buyer can then be able to scan and verify if the information is correct. Displaying other fields are up to the supplier and buyer preference.
Is it possible to not submit those line with 0 subtotal? It could be just some lines for description and remark purpose only.
We currently do not handle such scenarios. All lines will be submitted together. If the subtotal is 0, there is no harm to the total sales figure of the invoice.
Interested in Getting AutoCount for your Business?
Contact our sales team today to explore pricing options and get started with the perfect solution for you.