What Is The AutoCount Barcode Generator Plugin?
This plugin enhances AutoCount’s stock management capabilities by allowing businesses to define barcode formats, generate sequential barcode numbers, embed them into item master records, and print barcode labels quickly and flexibly. Whether you’re in retail, warehousing, or manufacturing, this tool helps streamline barcode labeling and scanning operations.
AutoCount Barcode Generator plugin Video Guide
Why This Matters?
Barcodes are essential for fast and accurate inventory scanning, sales, receiving, and stock control. Without an automated barcode system:
- Generating and assigning barcodes is manual and error-prone
- Printing barcode labels is slow and inconsistent
- QR code formats and advanced label options are unavailable
The Barcode Generator Plugin solves these issues by providing an automated, customizable, and easy to use barcode solution right inside AutoCount.
Key Features & Capabilities
Auto-Generate Barcode Numbers
Set up barcode prefixes and sequencing to automatically generate new barcode numbers for stock items.
Item Integration
Assign generated barcodes directly to stock items via Item Maintenance screens or purchase documents.
Quick Print Barcode Labels
Print barcode stickers by scanning or entering barcode numbers and specifying quantities.
Multiple Format Support
Choose from standard barcode formats or QR code formats to suit different scanning devices and business needs.
Purchase Document Barcode Integration
Barcodes can be assigned when editing purchase documents (Invoice, GRN, Cash Purchase).
Why Use the AutoCount Barcode Generator Plugin?
Enhanced Inventory Management
Provides a centralized system for creating and managing barcodes, leading to faster stock-taking and better organization.
Improved Efficiency
Eliminates the need for manual barcode entry, saving time during the procurement and receiving stages.
Customizable Print Formats
Supports multiple label sizes and formats (e.g., 2x1 inch), ensuring compatibility with your existing barcode printers.
Increased Accountability
By assigning barcodes during the Purchase Invoice stage, businesses can ensure every item is tracked from the moment it enters the warehouse.
Seamless Integration
The plugin works directly within the existing AutoCount interface, making it easy for staff to adopt without extensive training.
Versatile Application
Ideal for various industries including retail, distribution, and manufacturing where item identification is critical.
How AutoCount Barcode Generator plugin works
1. Access Rights Management
Set up user permissions to control who can use the barcode generation and printing functions. Create different user roles with permissions to protect data and make sure only authorized person can access these functions.
Restrict who can access barcode functions to avoid mistakes or unauthorized changes.
Set User Access Rights:
- Go to Tools > User Access Rights.
Edit User Permissions:
- Select the user who should be restricted or granted permission to use barcode functions.
Enable or disable permissions to:
- Generate Barcodes
- Print Barcodes
- Edit Barcode Numbers
Save Changes:
- Click Apply to change the user’s access rights.
Pro Tip:
Assign access to only key users who need to handle barcode generation and printing, reducing error risks.
2. Generate Barcode Format
After setting up access rights, open Barcode > Barcode Numbering Format Maintenance. Enter the barcode prefix, next barcode number, and total number of digits. A sample barcode will be shown for preview. Click Save to apply the settings.
After setting up access rights, set the format for the barcode numbers.
Navigate to Barcode Numbering Setup:
- Go to Barcode Generator > Barcode Numbering Maintenance.
Define Barcode Format:
- Enter the prefix (e.g., 4).
- Choose the next number for barcode generation (e.g., 100001).
- Set the total digits (e.g., 6 digits for consistency).
Save Settings:
- Click Save to confirm your changes.
- The system will now generate barcodes with this format automatically.
Pro Tip:
You can always edit the prefix or starting number later if you need to reformat or reset. Just ensure the numbering continues seamlessly.
3. Add Barcode Number In The Item
Go to Stock > Stock Item Maintenance and select the item to assign a barcode, then click Edit. In the Item Maintenance screen, open the Other tab and click the + icon next to the Barcode field. The generated barcode number will appear. Click OK to save the changes.
Now, assign unique barcodes to your stock items to link them to your inventory.
Access Stock Item Maintenance:
- Go to Stock > Stock Item Maintenance.
Select an Item:
- Choose the item you want to assign a barcode to and click Edit.
Assign Barcode:
- Click on the Other tab.
- Then click the + icon next to the Barcode field.
Save Changes:
- Click Ok to save the changes.
Pro Tip:
You can also manually enter barcodes if you need to assign a specific code to an item.
4.Edit Item Maintenance From Purchase Document
Users can edit item maintenance from Purchase Invoice, Goods Received Note, and Cash Purchase, as these documents follow similar steps. Go to Purchase > Purchase Invoice, click Edit, select an item, and click Edit Item. In the Other tab, click the “+” icon to generate the barcode, then click OK to save.
4. Quick Print Barcode Stickers
To print barcode stickers, scan an existing item barcode, enter the quantity, and click the print button. You can also adjust item details like description, price, and cost code before confirming the print.
Once the barcodes are assigned, you’ll need to print labels for your inventory.
Access Quick Print:
- Go to Barcode Generator > Barcode Quick Print.
Enter Barcode Information:
- Barcode Number
- Qty
- Description
- Price
- Cost code
Preview & Print:
- Click Preview to check the layout, then click Print to generate your barcode labels.
Pro Tip:
Customize the label template if needed (you can modify the design to fit your printer or your branding).
Who Can Benefit from This Plugin?
Retailers and Wholesalers
Quickly label incoming stock for immediate sale and point-of-sale (POS) scanning.
Warehouse Managers
Use barcodes to track internal stock movements, batch numbers, and stock levels accurately.
Manufacturers
Generate barcodes for finished goods to streamline the packaging and shipping process.
Benefits of Using Barcode Generator Plugin
Automated Barcode Creation
Saves time and eliminates manual barcode entry.
Flexibility in Formats
Supports both barcode and QR code label formats to suit diverse business needs.
Improved Inventory Accuracy
Barcodes enhance scanning precision and reduce errors in stock control.
Seamless Item Integration
Barcodes can be assigned via item master or at purchase document entry.
Conclusion
The AutoCount Barcode Generator Plugin empowers businesses to automate the creation and printing of barcodes, enhancing inventory control, speeding up sales and stock processes, and providing flexible print formatting. Whether assigning barcodes to items or printing labels quickly, this plugin simplifies the entire barcode lifecycle.
Frequently Asked Questions
Can I generate barcode numbers automatically?
Yes. Set up the numbering format and the plugin will generate new barcodes sequentially as you assign them.
Can barcodes be assigned directly in purchase documents?
Yes. You can assign or edit barcode numbers while editing line items in purchase documents.
How do I print barcode labels in bulk?
Use Quick Print Bar Code, enter the barcode and quantity, preview and print.
Does the plugin support QR codes?
Yes. It supports multiple barcode formats including QR codes.
Can I control who can use the barcode functions?
Yes. Assign access rights under User Maintenance > Access Right.
Simplify Your Stock with Smart Barcodes
Take your inventory management to the next level with the AutoCount Barcode Generator Plugin. Automate barcode creation, reduce errors, and save time with a fast and reliable solution fully integrated into AutoCount. Implement it now and experience smoother stock and sales operations.