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AutoCount Standard E-Invoice: Businesses Related to Construction Materials

AutoCount Standard E-Invoice User Guide for Businesses Related to Construction Materials

This guide is designed to help businesses, specifically wholesalers and retailers of construction materials, comply with Malaysia's Standard E-Invoice requirements as outlined in the 4th Schedule of the Lembaga Pembangunan Industri Pembinaan Malaysia Act 1994. The guide will walk you through the setup, creation, and validation processes using AutoCount.

Introduction to Standard E-Invoices for Construction Materials

Under Malaysian regulations, certain construction materials require the issuance of Standard E-Invoices instead of Consolidated E-Invoices. This mandate ensures compliance with tax laws and provides detailed transaction data for regulatory purposes.

AutoCount Standard E-Invoice : Business related to construction materials

Examples of Construction Materials Requiring Standard E-Invoices

  • Insulation materials
  • Ceramic tiles
  • Glass
  • Fibre cement flat sheets (asbestos-free)
  • Ready-mix concrete
  • Cement
  • Industrialized Building Systems (IBS)

For a full list, refer to the 4th Schedule.

Setting Up AutoCount for Standard E-Invoice Generation

To comply with regulations, businesses must configure AutoCount to ensure that construction materials are correctly tagged for e-invoicing.

Step 1: Access Stock Item Maintenance

  • Go to Stock > Stock Item Maintenance in the AutoCount system.
  • Locate the relevant stock item and click Edit.

Step 2: Enable Mandatory E-Invoice Generation

  • Tick the checkbox labeled Must Generate E-Invoice.
  • Save the changes.

Important

If this option is enabled, invoices for these items cannot be generated unless the buyer provides a valid Tax Identification Number (TIN).

Creating a Standard E-Invoice for Construction Materials

Once the setup is complete, follow these steps to create a Standard E-Invoice:

Step 1: Navigate to the Invoice Section

  • Go to Sales > Invoice > New.

Step 2: Input Customer and Transaction Details

  • Enter all required fields, including the Debtor’s TIN.
  • Add item descriptions, quantities, and amounts related to the sale.

Note

Without a valid TIN, the system will not allow the submission of invoices for items flagged as Must Generate E-Invoice.

Step 3: Save or Submit

  • Requestors: Save the invoice as a draft or submit it for approval.
  • Approvers: Review, finalize, and approve the invoice.

Step 4: Submission to LHDN

  • Once approved, AutoCount automatically submits the invoice to the LHDN MyInvois Portal for validation.

Step 5: Validate and Preview

  • After submission, check the invoice status.
    • If Valid, proceed to the next step.
    • If Invalid, review the rejection reason, correct any errors, and resubmit.
  • For valid invoices, click Preview > Invoice (Malaysia E-Invoice) to view the finalized document with the QR code and LHDN validation link.

Key Compliance Requirements

AutoCount’s flexibility allows users to apply different credit control settings to various documents:

  • TIN Requirement

    Buyers must provide a valid TIN for transactions involving items flagged as Must Generate E-Invoice.
    Without a TIN, the system will block the creation of invoices.

  • Submission Failures

    Ensure all mandatory fields, such as TIN and item details, are correctly filled out before submitting.

  • Invoice Validation

    Approved invoices are submitted to LHDN MyInvois Portal for validation.
    The system provides real-time feedback on whether the invoice is valid or invalid.

Advantages of Using AutoCount for Construction Material Businesses

AutoCount’s flexibility allows users to apply different credit control settings to various documents:

  • Regulatory Compliance

    Ensures all invoices meet LHDN requirements, reducing the risk of penalties.

  • Automated Validation

    Real-time validation with instant feedback minimizes errors and delays.

  • Customizable Settings

    The Must Generate E-Invoice option helps businesses enforce compliance for specific items.

  • Streamlined Workflow

    Integration with approval workflows enables seamless creation, review, and submission processes.

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Conclusion

The AutoCount Standard E-Invoice system simplifies compliance for businesses dealing with construction materials by automating validation, enforcing TIN requirements, and integrating seamlessly with the LHDN MyInvois Portal. By using the Must Generate E-Invoice feature and following the steps outlined in this guide, businesses can ensure regulatory adherence while streamlining their invoicing workflows

FAQs

Construction materials are regulated under the 4th Schedule of the Lembaga Pembangunan Industri Pembinaan Malaysia Act 1994, mandating detailed reporting for tax compliance.

No, Consolidated E-Invoices are not allowed for these items, as they require detailed reporting.

Without a TIN, invoices for items flagged as Must Generate E-Invoice cannot be created.

Approved invoices are automatically submitted to the LHDN MyInvois Portal, which validates them for compliance and returns a status.

The system provides reasons for invalidation. Correct the errors and resubmit the invoice.

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