AutoCount - Basic Multi-UOM
The Ultimate Solution for Inventory Management
Inventory management is a cornerstone of operational efficiency for any business. For companies dealing with diverse product categories, managing stock in multiple units of measurement (UOM) can be daunting. The AutoCount Basic Multi-UOM Module offers a cutting-edge solution to this challenge, enabling seamless management of inventory across different UOMs. This comprehensive guide explores the features, benefits, and real-world applications of AutoCount Basic Multi-UOM while providing actionable steps to maximize its potential.
The Pain Points of Inventory Management
Businesses often struggle with:
The AutoCount Basic Multi-UOM Module addresses these pain points by automating UOM management, improving accuracy, and enhancing operational flexibility.
Understanding AutoCount Basic Multi - UOM
The term UOM, or Unit of Measurement, refers to how products are quantified. For example:
A beverage distributor may purchase stock in cartons (CTN) but sell them in individual cans (CAN).
A manufacturing unit might order fabric by rolls (ROLL) but use meters (M) during production.
The AutoCount Basic Multi-UOM Module enables businesses to track, purchase, sell, and report inventory in different UOMs while maintaining consistency and accuracy.
Key Features of AutoCount Basic Multi-UOM
These configurations sync across sales, purchase, and stock modules in real-time, ensuring seamless operations.
Why Choose AutoCount Basic Multi-UOM?
Improved Accuracy
By automating UOM conversions, the module reduces human errors and ensures precise stock updates.
Step-by-Step Guide to Using AutoCount Basic Multi-UOM
Setting Up AutoCount Basic Multi-UOM
1. How to Create New Items
- Navigate to Stock > Stock Item Maintenance
Select “New”, If your screen has only one UOM, you need to check whether your configuration is basic edition or above.
Only basic edition and above have this free feature, the Basic Multi-UOM Module.
If you are sure that your version supports Basic Multi-UOM Module, you only need to enable this Module. You will find an additional “Base UOM, Sales UOM, Purchase UOM, Report UOM”
- Enter your Item Code, Description, UOM, Rate and price for new items
- After that, select your units for Sales UOM, Purchase UOM and Report UOM
2. Test Items in Purchase
This function is available in Purchase. All updates sync across your purchase, inventory, and reporting modules, ensuring real-time accuracy and traceability.
- Navigate to Purchase > Purchase Invoice > Select “New”
- Right click on the blank space of Purchase Invoice and a row of options will pop up.
- Select “Add”
2.3 In the Item Code section, click on the column and select the Item you want.
- In the UOM (Unit of Measurement) section, the default option such as CTN (Carton), has been applied based on settings configured earlier.
- This ensures consistency and accuracy when processing purchase transactions.
If you need to adjust the UOM for specific items, you can click on the UOM field and select a different option from the dropdown menu.
3. Test Items in Sales
This function is available in Sales.
- Navigate to Sales > Invoice > Select “New”
- Right click on the blank space of Invoice and a row of options will pop up. Select “Add”.
- In the Item Code section, click on the column and select the Item you want.
- In the UOM section, the default options CTN are the same ones set earlier. If you need to change UOM, you can also click here to change UOM.
4. Basic Multi-UOM Report
Perform test before use.
For example, if the merchant buys goods for 15 CTN and sells them for 6 CAN, the final report should show 14.75 CTN.
Purchase > Purchase Invoice. select “New”
- Right click on the blank space of Invoice and a row of options will pop up.
- Select “Add”. In the Item Code section, click on the blank space and select the Item you want.
- Select a supplier in the “Creditor” section.
- Enter the quantity and price you want to buy and click “Save”
- Next, navigate to Sales > Invoice > Select “New”
- Right click on the blank space of Invoice and a row of options will pop up.
- Select “Add”
- Select a Customer in the “Debtor” section.
- Then enter the quantity and price you want to sell and click “Save”
- Next, navigate to Stock > Stock Balance Report.
- Select “Inquiry”, you will find that the format of Qty is different from our example.
- This is because there are two formats that can be presented here
- Select More Option > UOM Option > Show Default Report UOM > OK
- Select Inquiry once more, the Qty will prompt different format 14.75 CTN
Real-World Applications of AutoCount Basic Multi-UOM
Retail Chains
Purchase inventory in bulk (CTN), sell as individual items (PCS), and generate stock reports in any UOM format
Wholesale Distribution
Track large-scale purchases in pallets while managing sales in boxes or units
Manufacturing
Streamline raw material management, converting between bulk orders & production quantities
Pro Tips for Using AutoCount Basic Multi-UOM Effectively
Streamline Your Accounting Process
Find the Perfect Plan to Optimize Your Business Finances
Discover PlansConclusion
The AutoCount Basic Multi-UOM Module is a game-changer for businesses looking to streamline inventory management. Whether you’re in retail, manufacturing, or wholesale, this module empowers you to track and report stick with unparalleled accuracy and efficiency.
FAQs
Basic edition and higher versions support the feature. Ensure your software is compatible before enabling it.
Yes, the system allows you to adjust UOMs directly within purchase or sales invoices.
It automates conversions and provides customizable UOM options in reports.
Absolutely! The Basic Multi-UOM Module is ideal for businesses of all sizes seeking to simplify inventory management.
The Basic Module covers essential inventory needs, while the Advanced Module offers additional features like flexible UOM hierarchies and detailed analytics.
Under Tools > Program Control, check version compatibility in Product Edition. Then, enable the module in Module Settings.