AutoCount Advance Deposit Setup Guide
Understanding Advance Deposit Plugin
AutoCount Advance Deposit Plugin helps businesses capture and manage customer upfront deposits directly from sales orders. Users can configure default deposit items and document numbering formats, convert open sales order balances into advance deposit cash sales, maintain real-time deposit tracking linked to source orders, and analyze daily collections across locations and payment methods with role-based access control.
Why Use AutoCount Advance Deposit Plugin?
Managing customer deposits separately from Sales Orders can make it difficult to track how much has been collected, how much is still outstanding, and which deposit belongs to which order.
The Advance Deposit Plugin helps businesses:
Prevent Deposit Over-Collection
Keep Deposits Linked to Sales Orders
Track Remaining Order Balances Clearly
Improve Daily Collection Visibility
This is particularly important for businesses that collect customer deposits before completing an order and need accurate control over collected amounts and remaining balances
Key Features of AutoCount Advance Deposit Plugin
Deposit Creation from Sales Order
Create an Advance Deposit Cash Sale directly from a saved Sales Order, making deposit collection faster and keeping the transaction connected to its source order
Deposit Balance & Over-Collection Control
Control the deposit amount based on the available Sales Order balance, helping prevent users from collecting more than the remaining order amount
Advance Deposit Settings
Configure the Deposit Item Code and default Cash Sale document numbering format used when creating new advance deposits
Daily Collection Report
Review daily collection information by date and location, including relevant payment, receipt, refund and deposit-related transactions
Who Should Use AutoCount Advance Deposit Plugin?
Businesses Collecting Customer Deposits
Suitable for businesses that require customers to make an upfront payment before an order is completed
Sales Teams Using Sales Orders
Helps sales teams create and manage customer deposits directly from existing Sales Orders
Cashier & Finance Teams
Useful for teams responsible for receiving deposits, monitoring remaining balances and reviewing daily collections
Multi-Location Businesses
Suitable for businesses that need to review collection activity across different outlets or locations
How AutoCount Advance Deposit Plugin Works
A. Access Rights
AdvanceDeposit adds access-controlled commands for creating and applying advance deposits, opening
the license screen, and opening the Daily Sales Report With Cash Flow Analysis. Grant the rights required
by each user role.
1. Go to General Maintenance > Access Right Maintenance.
2. Expand the SL Plugins section and select AdvanceDeposit Plugin.
3. Click Set Group Access Rights.
4. Select the relevant user group, example; Admin. Change the permission from Don’t Change
to Add. Click OK.
5. Click Yes to apply the access rights to all sub-commands.
B. Advance Deposit Settings
Advance Deposit Setting controls the item, document-number format, and optional e-Invoice submission
flag used when the plugin creates an Advance Deposit Cash Sale.
1. Open Advance Deposit > Advance Deposit Setting.
2. Select the stock item used for Advance Deposit under Deposit Item Code. The item list is loaded
from the Item master.
3. Select the Default Doc No format for the Cash Sale created as an Advance Deposit.
4. Click Save. The settings are used for new Advance Deposit documents.
C. Create an Advance Deposit from Sales Order
A saved Sales Order can create a new Advance Deposit Cash Sale or open an existing unused deposit for
the same debtor. The deposit amount cannot exceed the Sales Order balance, and the deposit is linked
back to the source Sales Order.
C.1 Create a new deposit
1. Open Sales Order and select a saved Sales Order with a debtor.
2. Click Advance Deposit in the Sales Order ribbon or command area.
3. Select Create New Deposit.
4. Review the generated Cash Sale number, debtor, item, and amount.
5. Enter or adjust the deposit amount within the available Sales Order balance.
6. Save the Cash Sale. The deposit balance and Sales Order payment/balance summary are
updated.
C.2 Open an existing deposit
1. Select the Sales Order and click Advance Deposit.
2. Choose an available deposit listed with its Cash Sale number, remaining amount, and source Sales
Order.
3. Review or edit the deposit in the Cash Sale window.
4. Save the document when the permitted changes are complete.
D. Daily Collection Report
Daily Collection Report summarizes collection documents for a selected date range and location. It
includes payment collections, invoice-related receipts, refunds, and relevant deposit or transfer information
according to the selected report layout.
1. Open Advance Deposit > Daily Collection Report
2. Select Collection Date and To date.
3. Select the required Location values. Use Check All or UnCheck All to manage the location
selection.
4. Use Report > Daily Collection Report or Report > Daily Collection Report with Outlet to choose the
available report view.
5. Click OK to generate the report.
Benefits of AutoCount Advance Deposit Plugin
Prevents Over-Collection
Validate deposit amounts against the Sales Order balance to reduce the risk of collecting more than required
Better Deposit Traceability
Keep each deposit linked to its source Sales Order, making it easier to identify where the payment came from and what it is intended for
Faster Deposit Processing
Create deposit Cash Sales directly from Sales Orders instead of managing deposit transactions separately
Better Collection Visibility
Track deposit balances and review daily collection information more clearly across the business
Conclusion
The AutoCount Advance Deposit Plugin helps businesses manage customer upfront deposits more efficiently by connecting deposits directly to Sales Orders, controlling collection amounts, and tracking remaining balances. With clearer deposit records and daily collection visibility, businesses can improve payment control, traceability and cash collection management
Frequently Asked Questions
What does the Advance Deposit Plugin do?
It enables businesses to record and track customer advance deposits directly from Sales Orders using linked Cash Sale documents.
Why should I use the Advance Deposit Plugin?
It prevents over-collection by validating against Sales Order balances, updates order payments automatically, and consolidates daily cash flow reporting.
How do I configure default settings for advance deposits?
Open Advance Deposit > Advance Deposit Setting to select the standard Deposit Item Code from your item master and set the Default Doc No format.
How do I create a new deposit from a Sales Order?
Open a saved Sales Order with a debtor, click Advance Deposit > Create New Deposit, adjust the deposit amount within the available balance, and save the Cash Sale.
Can I open or edit an existing deposit?
Yes, select the Sales Order, click Advance Deposit, and choose an available existing deposit to view or edit details in the Cash Sale window.
How do I view daily collection reports?
Navigate to Advance Deposit > Daily Collection Report, set the date range and locations, select your preferred report layout, and click OK to preview or print.
Start Managing Your Advance Deposits Today!
This plugin enables us to collect customer deposits directly from sales orders, automate cash sale generation, and monitor remaining order balances in real time. We can efficiently prevent over-collection, streamline multi-location daily reconciliations, and safeguard cash flow workflows through centralized settings and access control.