AutoCount Centralized Kitchen Management Plugin Features
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AutoCount Centralized Kitchen Management User Guide

Understanding Centralized Kitchen Management Plugin

The AutoCount Centralized Kitchen Management Plugin helps businesses centralize kitchen planning, production, and stock distribution across multiple branches. Users can configure planning defaults, maintain item planning standards, create Branch Stock Requests, process Kitchen Production Plans, and track request history and reports through a centralized workflow

Benefits of Using the Centralized Kitchen Management Plugin

Centralizes Kitchen Planning

Automates Branch Stock Requests

Simplifies Production Planning

Supports Multi-Branch Operations

Tracks Requests & Reports

How AutoCount Centralized Kitchen Management Plugin Works

A. Access Rights

Centralized Kitchen Management access rights determine which users can configure the planning setup, raise Branch Stock Requests, and approve requests through the Kitchen Production Plan.

  1. Open Access Rights and expand SL Plug-In > Centralized Kitchen Management.
  1. Assign Settings Show and Settings Open to users who need to view the setup; assign Modify Settings only to users who may save setup changes.
  1. Assign Maintain Item Standards to users who maintain weekday and weekend/holiday planning quantities.
  1. Assign Show and Open Branch Stock Requests to request users. Assign Create, Modify, Delete, and Can Cancel Branch Stock Request only where required.
  1. Assign Show and Open Kitchen Production Plan to central-kitchen users. Assign Approve Branch Stock Request only to authorised approvers.
  1. Save the access-right changes.

B. Configure Planning Defaults

Settings supplies the central planning defaults used when Branch Stock Requests are calculated.

  1. Open Centralized Kitchen Management > Settings.
  1. Select the HQ Location that represents the central kitchen stock location.
  1. Enter the Default Sales History Days value used for planning calculations.
  2. Select each day that should use weekend planning standards.
  3. Use Holiday Maintenance to add holiday dates and descriptions. A holiday takes precedence over a weekend.
  1. Click Save. Use Item Planning Standards to maintain item quantities.

C. Maintain Item Planning Standards

Item Planning Standards stores the item-level base quantities used by the Branch Stock Request calculation. Blank quantities use the applicable planning fallback.

  1. From Settings, click Item Planning Standards.
  1. Review each Item, Description, Base UOM, and Purchase / Production UOM.
  2. Enter Weekday Base Qty for ordinary planning days.
  3. Enter Weekend/Holiday Base Qty for the weekend days and holiday dates configured in Settings.
  4. Select suitable rows and use Range Set when the same quantities must be applied in bulk.
  5. Save the maintained standards.

D. Create and Submit a Branch Stock Request

A Branch Stock Request is the branch or location request that becomes the input to the central kitchen production and supply process.

  1. Open Centralized Kitchen Management > Branch Stock Requests and choose New.
  1. Enter the Document Date, Required Date, and Main Location / branch location.
  1. Click Calculate to load planned items and quantities.
  2. Review the item rows. The screen shows the day type, standard quantity, current stock, calculated quantity, and request quantities.
  1. When needed, change the Purchase / Production UOM or enter a non-negative Additional Qty; the request quantity is recalculated.
  1. Click Save Draft to retain an editable draft, or click Submit to send the request for approval.
  1. After submission, the request opens read-only. Authorised users may revise it when the workflow permits.

E. Approve and Process the Kitchen Production Plan

Kitchen Production Plan consolidates Branch Stock Requests by location and item. Confirming a request approves it and creates the required Purchase Request, Stock Assembly Order, and Stock Transfer documents.

  1. Open Centralized Kitchen Management > Kitchen Production Plan.
  1. Set the date or filters and select the required branch locations; use All when appropriate.
  2. Review the location totals and the item planning grid. It shows Planning Qty, Balance Qty, Calculated Qty, Stock Transfer Qty, Purchase Request Qty, Assembly Order Qty, Supply Status, and Linked Document No.
  1. Select the relevant Branch Stock Request(s) and confirm the processing action.
  1. Review the confirmation message and the generated linked documents.
  1. Continue the production and transfer workflow. A request remains in the plan until every approved line is transferred.

F. Review Requests, History, and Reports

Use the Branch Stock Requests window to find requests, inspect revisions, review immutable status and quantity history, and print management reports.

  1. Open Branch Stock Requests and filter by document number, document date, required date, main location, status, or submitted user as needed.
  1. Open a request to view its document details.
  1. Use Print and select the required output: Branch Stock Request Listing, Branch Stock Request Detail Listing, Outstanding Branch Stock Request Listing, or Outstanding Branch Stock Request Detail Listing.
  1. For outstanding reports, apply the report criteria before previewing or printing.
  2. Use Void / Cancel only when authorised. A cancelled request records the action in its history.

Frequently Asked Questions

What does the Centralized Kitchen Management Plugin do?

  • It centralizes kitchen planning by managing Branch Stock Requests, production planning, and stock distribution across multiple branches.

  • Open Centralized Kitchen Management > Settings, select the HQ Location, set Default Sales History Days, configure weekend and holiday planning, and save the settings.

  • Open Branch Stock Requests, create a new request, calculate planned quantities, review the suggested items, then save it as a draft or submit it for approval.

  • It consolidates Branch Stock Requests, allows authorized users to approve requests, and automatically creates the required Purchase Request, Stock Assembly Order, and Stock Transfer documents.

  • Yes. Item Planning Standards allow users to maintain weekday and weekend or holiday planning quantities for each item, including bulk updates using Range Set.

     

  • Yes. Users can search requests, review revisions and history, and print Branch Stock Request and Outstanding Request reports when authorized.

Streamline Your Central Kitchen Operations Today!

Manage branch planning, production, and stock distribution more efficiently with the AutoCount Centralized Kitchen Management Plugin. Configure planning standards, automate Branch Stock Requests, simplify Kitchen Production Plans, and maintain complete visibility over requests, approvals, and reports through a centralized workflow.

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