AutoCount Project Department Visibility Control Plugin Explained
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AutoCount Project Department Visibillity Control Plugin User Guide

What Is AutoCount Project Department Visibility Control Plugin?

The AutoCount Project Department Visibility Control Plugin helps businesses control user access to Projects and Departments across documents and reports. Administrators can assign access rights, configure visibility rules, restrict users to assigned Project and Department values, control Payment Voucher detail visibility, and ensure restricted reports display only the information each user is authorized to view.

Why Use AutoCount Project Department Visibility Control Plugin?

When several teams share one account book, every user can normally see the transactions of every project and department. The Project Department Visibility Control Plugin helps businesses:

 

Restrict users to their own projects and departments

Hide other teams' rows in documents

Control what restricted users see in reports

Prevent posting to the wrong project or department

This is particularly important for businesses that run several branches, departments or projects in one account book.

Key Features of AutoCount Project Department Visibility Control Plugin

User Project and Department Assignments

Choose the Projects and Departments each user may select and view.

 

Visibility Options

Decide whether restrictions apply to document screens, what restricted users see in reports, and whether blank projects or departments are allowed.

 

Restricted Documents

Hide detail rows outside the user’s scope in sales and purchase documents, with a red warning when details are hidden.

 

Restricted Reports

Limit Project and Department selectors and report results to the user’s scope.

 

Who Should Use AutoCount Project Department Visibility Control Plugin?

Businesses with Multiple Branches or Departments

Helps branches or departments that share one account book keep each team's transactions separate on screen.

Project-Based Businesses

Allows project managers to see and enter only the projects they are responsible for.

Businesses with Confidentiality Requirements

Useful for companies where the figures of one division must not be visible to another.

Businesses with Many AutoCount Users

Helps companies with many users reduce wrongly coded transactions by limiting each user's project and department choices.

How AutoCount Project Department Visibility Control Plugin Works

1. Access Rights

An administrator assigns Project Department Visibility Control rights before a user can configure restrictions, maintain assignments, or use related document functions.

  1. Open Access Rights and expand SL Plugin > Project Department Visibility Control.
  1. Assign Maintain Project/Department User Assignments to users who maintain individual user scopes.
  2. Assign Maintain Project/Department Visibility Options to users who configure global restriction behavior.

  3. Assign Allow Delete When Document Details Are Hidden, Allow Drill-down From Full-Amount Reports, and Payment Voucher rights only when each action is required.

  4. For Payment Voucher, assign Show Payment Method When Details Are Hidden – View or Edit only for the corresponding authorized workflow.

2. Configure Visibility Options

Visibility Options defines the global behavior for restricted users. The options apply after the user has a Project/Department assignment.

2.1 Set document and report visibility

  1. Open Project Department Visibility Control > Project/Department Visibility Options.
  1. Select Apply Project/Department restrictions to Invoice, Delivery Order and other Sales and Purchase document screens when restrictions must also apply to New, Edit, and View document screens.
  2. Choose one What can restricted users see? mode: show assigned rows in reports and documents; show full report amounts with no drill-down; or show full report amounts with drill-down for authorized users.

  3. Select Allow transactions without Project for all users or Allow transactions without Department for all users only when blank dimensions should be permitted for every restricted user.

  4. Select Enable red indicator when document details are hidden when users need a warning on a mixed document, then click OK.

3. Maintain User Project and Department Assignments

Project/Department User Assignments defines the values that each restricted user can select and view.

  1. Open Project Department Visibility Control > Project/Department User Assignments.
  1. Select a user in the list. Click View to review assignments, or click Edit to change them.
  1. Select the Project values that the user may access.
  2. Select the Department values that the user may access.
  1. Save the assignment changes. Use Refresh to reload the user list when required.

4. Work with Restricted Documents

When document restrictions are enabled, supported Sales and Purchase document screens limit Project and Department selection to the user scope. Restricted detail rows are hidden and displayed totals include only visible rows.

4.1 Create or edit a document

  1. Sign in as a restricted user and open a supported Sales or Purchase document.
  1. Add or edit a detail line.
  2. Open the Project and Department selectors and choose from the assigned values.
  1. Save the document. A Project or Department outside the user scope cannot be used.

4.2 View a mixed document

  1. Open a document containing both assigned and unassigned Project or Department rows.
  1. Review the detail grid. Only the rows within the user scope are shown.
  2. Review totals. The displayed totals reflect the rows that remain visible.
  3. If the red indicator option is enabled, review the warning that document details are hidden.
  4. Delete is blocked when hidden details exist unless Allow Delete When Document Details Are Hidden has been granted.
  • This is the restricted document for the USER1.
  • This invoice is allowed for the USER1.

5. Payment Voucher Detail Visibility

For mixed Payment Voucher documents, the Payment Method grid is controlled separately when document details are hidden.

  1. Open a mixed Payment Voucher document as a restricted user.
  1. Review the document details available within the assigned Project and Department scope.

6. Run Restricted Reports

The plugin restricts Project and Department selectors and report results to the applicable user scope. Report behavior follows the selected visibility mode.

  1. Open a supported report or inquiry screen.
  1. Open the Project or Department selector and choose the permitted value or values. Values outside the user scope are not available.
  1. Run Preview and review the results.

Benefits of Using the Project Department Visibility Control Plugin

Confidentiality Between Teams

Each user sees only the transactions of the projects and departments assigned to them.

 

Fewer Posting Errors

Users cannot select a project or department outside their scope, which reduces wrongly coded transactions.

One Account Book for Everyone

Branches, divisions and projects can share one account book without exposing each other’s figures.

Flexible Restriction Levels

Choose whether restricted users see only their own rows or full report amounts, to match how your company shares information.

Conclusion

The AutoCount Project Department Visibility Control Plugin gives businesses precise control over who sees what. By restricting documents, payment vouchers and reports to each user’s assigned projects and departments, it protects sensitive information while keeping everyone in the same account book.

Frequently Asked Questions

1. What does the Project Department Visibility Control Plugin do?

  • It controls user access to Projects and Departments by restricting documents, reports, and related functions based on assigned user permissions.

  • Go to Access Rights, expand SL Plugin > Project Department Visibility Control, and assign the required permissions for user assignments, visibility options, and other authorized actions.

  • Open Project Department Visibility Control > Project/Department Visibility Options, choose how restricted users can view documents and reports, then save the selected visibility settings.

  • Open Project/Department User Assignments, select a user, assign the allowed Project and Department values, and save the changes

  • Users can only view Project and Department data within their assigned scope, while unauthorized detail rows remain hidden.

  • Yes. Restricted users can run supported reports, but only the Projects and Departments within their assigned scope are available for selection and reporting.

Start Managing Your Project & Department Access Today!

Control user access with confidence using the AutoCount Project Department Visibility Control Plugin. Configure role-based visibility, restrict Projects and Departments by user assignment, protect sensitive document details, and ensure reports display only authorized information—all from one centralized solution.

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