AutoCount Vehicle Master Plugin User Guide
(CN) AutoCount Vehicle Plugin Video Guide
Why Use AutoCount Vehicle Master Plugin?
Without a structured vehicle management system, vehicle information may be repeatedly entered, difficult to trace, or inconsistent across sales documents.
The Vehicle Master Plugin helps automotive businesses:
Reduce Repetitive Vehicle Data Entry
Keep Vehicle Records Organized
Improve Sales Document Accuracy
Track Vehicle History More Easily
This is particularly important for automotive businesses that handle multiple vehicle transactions and need accurate vehicle records across their sales documents.
Key Features of AutoCount Vehicle Master Plugin
Vehicle Information Management
Maintain detailed vehicle information and specifications in a structured record.
Sales Document Integration
Insert maintained vehicle details into supported Sales Orders and Invoices for easier document preparation.
Active Vehicle & History Tracking
Monitor active vehicle balances and review historical vehicle-related document records.
Daily Collection & Access Control
Review daily collections while controlling Vehicle Master functions through user access rights.
Who Should Use AutoCount Vehicle Master Plugin?
Vehicle Dealers & Automotive Traders
Suitable for businesses that regularly maintain and sell vehicles with detailed vehicle information.
Automotive Sales Teams
Helps sales staff retrieve vehicle information when preparing customer sales documents.
Finance & Administration Teams
Useful for teams that need clearer vehicle transaction histories and collection records.
Multi-Outlet Automotive Businesses
Suitable for automotive operations that need more structured tracking of vehicles and collections.
How AutoCount Vehicle Master Plugin Works
A. Access Rights
VehicleMaster functions are visible only when the administrator assigns the matching VehicleMaster
access rights.
1. Open Access Rights and expand PlugIns > VehicleMaster.
2. Assign the rights required for Vehicle Color Maintenance, Active Vehicle, Vehicle History, Daily
Collection Report, and Fix Vehicle Error.
3. Save the access-right changes.
4. Sign in again as the affected user and open only the functions assigned to that user.
B. Vehicle Information
Vehicle information is maintained from the vehicle screen used by the plugin and is reflected on supported
sales and invoice records.
1. Open an existing Creditor record in AutoCount or create a new one.
2. Open the added Vehicle tab.
3. Click Add to create a vehicle, or double-click an existing row to edit it. Double-click opens the
Vehicle Maintenance form.
4, Save the Vehicle Maintenance window, then save the creditor record.
C. Vehicle Color Maintenance
Vehicle Color Maintenance keeps the color choices used by VehicleMaster vehicle records.
1. Open VehicleMaster > Vehicle Color Maintenance.
2. Create a new color record or select an existing record to maintain.
3. Enter or revise the color description and the displayed color value.
4. Save the maintenance record, then select the maintained color from Vehicle Info when required.
D. Paste Car Info
Paste Car Info selects a vehicle and applies its available information to the current sales document.
1. Open the required Sales Order or Invoice and select Home > Foreman Info > Paste Car Info.
2. Search for the required vehicle using the available vehicle search fields.
3. Select the vehicle record and confirm the selection.
4. Review the vehicle information populated into the Sales Order, including Vehicle No., Chassis
No., Engine No., Registration Date and Model, before saving the document.
E. Vehicle Balance
Vehicle Balance is an inquiry that lists active vehicle records for the selected date.
1. Open VehicleMaster > Vehicle Balance.
2. Select the Date filter.
3. Click Inquiry to load the active vehicle list.
4. Review Car Plate, Chasis No, Engine No, Model, company, document, cost or price, and N/S/R details
in the result grid.
F. Vehicle History
Vehicle History searches vehicle document history and can update a car plate for the selected history
result.
1. Open VehicleMaster > Vehicle History.
2. Enter Item Code or Chasis No as required, then click Inquiry.
3. Review Car Plate, Chasis No, Acc No, Company Name, Doc No, Cost or Price, Doc Date, Car
Owner, Agent, and DocType.
4. Select a result and click Update Car Plate only when the displayed vehicle history needs that
correction.
G. Daily Collection Report
Daily Collection Report provides the VehicleMaster collection report from the plugin menu.
1. Open VehicleMaster > Daily Collection Report.
2. Enter the report selection criteria shown in the report form.
3. Click the report action to generate the selected Daily Collection Report output.
4. Review the report preview before printing or exporting it through the report viewer.
H. Fix Vehicle Error
Fix Vehicle Error is a protected maintenance action for correcting historical vehicle data.
1. Open VehicleMaster > Fix Vehicle Error.
2. Click it once. There is no additional form or selection screen. You should see “Success!”
3. Click OK and reopen Vehicle Balance, Vehicle History, or the affected vehicle record to verify the
vehicle information still displays correctly.
Benefits of AutoCount Vehicle Master Plugin
Faster Vehicle Data Management
Maintain vehicle information in one structured record for faster retrieval and easier daily management.
Improved Sales Document Accuracy
Reduce repeated data entry and keep vehicle details more consistent across supported sales documents.
Better Vehicle Record Tracking
Review active vehicle records and historical transactions more easily for better traceability.
Better Operational Control
Improve visibility over vehicle activities, collections and access control for smoother daily operations.
Conclusion
The AutoCount Vehicle Master Plugin helps automotive businesses manage vehicle information more efficiently by keeping records organized, improving document accuracy, and providing better visibility over vehicle-related transactions. With a structured vehicle management workflow, businesses can improve daily operations and make better decisions.
Frequently Asked Questions
What does the Vehicle Master Plugin do?
It tracks detailed vehicle specifications, auto-populates car details into sales documents, and manages vehicle balances and service history within AutoCount.
Why should I use the Vehicle Master Plugin?
It eliminates repetitive data entry for vehicle specs, helps prevent record duplication, and provides complete tracking of car sales and daily collections.
How do I add a new vehicle record?
Open or create a creditor record under A/P > Creditor Maintenance, navigate to the Vehicle tab, click Add, fill in details like chassis and engine numbers, and save.
How do I insert vehicle details into a Sales Order or Invoice?
Inside the sales document, click Home > Foreman Info > Paste Car Info, search and select the vehicle, and the details will populate automatically.
How do I verify active vehicle stock?
Open VehicleMaster > Vehicle Balance, select your target date filter, and click Inquiry to cross-check active vehicles against your AutoCount stock balance.
What does the Fix Vehicle Error function do?
It is an administrative maintenance utility under VehicleMaster > Fix Vehicle Error that automatically diagnoses and resolves inconsistencies in historical vehicle data.
Start Managing Your Vehicle Master Today!
This plugin enables us to centralize vehicle specifications, auto-populate vehicle details into sales documents, and maintain comprehensive ownership histories. We can efficiently track active stock balances, streamline daily collection reporting, and ensure data integrity across all automotive transactions.