AutoCount Vehicle Plugin User Guide
What Is AutoCount Vehicle Plugin?
The AutoCount Vehicle Plugin helps automotive workshops, car repair shops, service centres, and fleet-based businesses manage vehicle records, service reminders, foreman assignments, invoices, service schedules, and service history in AutoCount.
(CN) AutoCount Vehicle Plugin Video Guide
Why Use AutoCount Vehicle Plugin?
Predictive Maintenance
No more guessing when the next service is. The system tells you exactly how many kilometers are left.
Audit Readiness
Instantly generate a full history of any vehicle if you are selling it or undergoing a safety audit.
Financial Clarity
Know exactly which vehicles are "money pits" (costing more in repairs than they earn).
Who Should Use AutoCount Vehicle Plugin?
Automotive Workshops and Service Centres
Car Repair Shops
Fleet Maintenance Teams
Logistics and Cold Chain Operators
Construction and Engineering Companies with Vehicles
Key Features of AutoCount Vehicle Plugin
Vehicle Profile Maintenance
A central database to store Chassis No, Engine No, Plate No, and specific technical specs (like tire size or oil type) for every asset.
Multi-Trigger Reminders
Set service alerts based on Mileage (Odometer), Time (Date), or Operating Hours—whichever comes first.
Document Expiry Tracking
Dedicated fields to track and alert you on the expiry of Road Tax, Insurance, and Safety Permits.
Foreman & Technician Management
Assign service jobs to specific internal mechanics or external workshops to track labor and productivity.
How AutoCount Vehicle Plugin Works
1. Installation and Access Permissions
- Install Plugin: Go to the Plug-In Manager, click Install, and browse for the vehicle
.appfile. - Grant Access Rights: Navigate to General Maintenance > Access Right Maintenance and locate the Vehicle group.
- Assign User Groups: Highlight the Vehicle Maintenance commands and assign the relevant user groups (e.g., Admin).
Grant Access Rights
2. Vehicle and Foreman Setup
- Register Vehicles: Open the Vehicle > Vehicle Maintenance menu to create master records for customer cars, including Plate No and Model.
- Manage Foremen: Access the Foreman Maintenance screen to add your internal mechanics or external service providers.
- Input Technical Data: Use dedicated fields for Chassis Number and Engine Number to ensure accurate vehicle identification.
Manage Foremen
In the Foreman Maintenance feature, users are able to manage foreman information within the system. Within this feature, users are able to create, edit, and delete records related to each individual foreman. Such information includes the name and ID of the foreman respectively.
3. Configure Service Reminders
- Define Services: Use the Service Maintenance menu to set up “Top Level” services and detailed “Sub-Services”.
- Enable Reminders: Navigate to Stock > Stock Item Maintenance, select a service item, click “Edit” and tick the Reminder checkbox in the UDF tab.
By clicking the “New Top Level Service” button located in the “Service Maintenance” page, age, users can
easily configure the top level service, serving as the primary service category. This feature allows automobile
businesses to define and organize their main services efficiently, providing a clear and structured hierarchy
for their service offerings.
Enable Reminders
4. Generate Service Schedule
- Open Reminder Form: Go to the Vehicle > Reminder Form menu.
- Select Vehicle & Item: Choose the target Vehicle ID and the specific Item Code that has reminders enabled.
- Generate Schedule: Set the First Date of service and click Generate to create the full future schedule.
The Reminder feature allows users to document vehicle information, service records, expected service dates,completion dates of service, purchased packages, and more. The primary purpose of this Reminder feature is to prompt users when it is time for a particular customer’s vehicle to undergo its scheduled service check.
5. Process Invoice and Assign Foreman
- Create Invoice: Open the standard Sales > Invoice menu and select your customer.
- Link Vehicle Info: Use the Vehicle Info section within the invoice to select the car and input current mileage.
- Assign Foreman: In the invoice grid, assign a specific Foreman to each service line to track labor.
Assign Foreman
The “Foreman Update” button provides users with the functionality to assign an existing service Foreman to available services. This feature also grants users the flexibility to change the selected Foreman to another
one if needed. By utilizing this button, businesses in the automotive service or car tinting industry can easily
manage and reassign Foremen to various services.
If a car is not yet in the system, use the “ID” button directly inside the Invoice screen to create a new vehicle record on the fly.
6. Check Foreman Report
- View Foreman Report: Access the Vehicle > Foreman Report to see a summary of all completed service jobs.
- Filter Data: Narrow down the results by Date Range or specific Foreman Name to calculate wages.
- Assign Missed Jobs: Use the “Show Blank Invoice List” button to find and fix invoices where a mechanic was not assigned.
Benefits Of AutoCount Vehicle Plugin
Conclusion
The AutoCount Vehicle Plugin simplifies vehicle management, service scheduling, and foreman wage calculations, making it an invaluable tool for the automotive industry. Whether tracking vehicle history or managing service reminders, the plugin ensures records are accurate, workflows are faster, and business productivity is optimized. Choose the AutoCount Vehicle Plugin to enhance your operational efficiency and provide superior customer service.
Frequently Asked Questions
How do I give users permission to use AutoCount Vehicle Plugin?
Navigate to General Maintenance > Access Right Maintenance, find the Vehicle Plugin section, and use Set Group Access Rights to assign “Add” or “Edit” permissions to specific user groups like “Admin”.
How do I add a new foreman?
Go to Vehicle > Foreman Maintenance, click New, and enter the foreman’s name and ID.
How do I calculate foreman salary or performance?
Use the Foreman Report (Vehicle > Foreman Report). You can filter by date and service type to see all services performed by a specific foreman, which helps in performance and salary evaluation.
Can I categorize vehicle services?
Yes. You can create Top Level Services (main categories) and Sub-Services (specific detailed offerings) under Vehicle > Service Maintenance.
Interested in Getting AutoCount for your Business?
Contact our sales team today to explore pricing options and get started with the perfect solution for you.