Boost Profitability: AutoCount Lock Price Plugin for Strategic Sales
What is AutoCount Lock Price Plugin?
The AutoCount Lock Price Plugin is a security-focused add-on that controls who can view and edit prices in your AutoCount system. It prevents unauthorized price changes in key areas such as invoices, quotations, delivery orders, and item master data, reducing pricing errors and protecting data integrity.
AutoCount Lock Price Plugin Video Guide
- AutoCount Lock Price Plugin (EN)
Lock Price Plugin Setup
Integration & Price Lock Setup
- AutoCount Lock Price Plugin (CN)
锁定价格插件设置
集成与价格锁设置
Why You Should Use Lock Price Plugin?
Using this plugin helps protect your profit margins by preventing staff from applying unauthorized discounts. It also improves pricing consistency across all documents and sales channels. Additionally, it enhances data confidentiality by hiding prices from users who don’t have permission to see them. By controlling who can change prices, the plugin supports strong audit trails — price changes only happen when properly authorized.
Who This Plugin is For?
Businesses with multiple users and sales teams
Organizations where several staff members access sales and pricing screens can benefit from the plugin by preventing pricing errors and unauthorized edits, ensuring pricing integrity across the system.
Companies with strict pricing policies
Businesses that need to enforce consistent pricing — such as those with discount rules, special pricing tiers, or regulated price lists — can rely on the plugin to keep pricing accurate and compliant.
Managers and accounting teams overseeing price control
Finance and operations teams can use the plugin to centralize control of price edits, reducing manual oversight and improving audit accountability throughout the pricing process.
Features of the Lock Price Plugin
Role-Based Permissions
Set which user roles can view and edit prices.
Dynamic Data Masking
Hides prices for users without permission.
System-Wide Coverage
Applies across invoices, quotations, and stock item screens.
Dual-Layer Security
Separates “view price” and “edit price” rights.
Seamless Integration
Works within the native AutoCount user interface.
Setting Up the Lock Price Plugin
1. Assign Access Rights
- Assign Access Rights: Go to General Maintenance > Access Right Maintenance in AutoCount Accounting. Expand the SL Plug-In section and select Lock Price Plugin. Click on it and choose Set Group Access Rights.
- Configure User Group Permissions: In the pop-up window, select the relevant user group (e.g., Admin). Change the permission from Don’t Change to Add, then click OK. Confirm by clicking Yes to apply the rights to all sub-commands.
Pro Tip:
Start by granting full access only to management-level users, then restrict access for sales or junior staff to maintain better pricing control.
How AutoCount Lock Price Works
1. Lock Document
- Open a Document for Editing: When a user opens a document (e.g., Invoice) in edit mode, AutoCount automatically locks it.
- Prevent Simultaneous Edits: Other users can still view the document, but they cannot modify it until the first user exits.
- Maintain Data Accuracy: This prevents multiple users from changing pricing details at the same time, ensuring data consistency in a multi-user environment.
Pro Tip:
Encourage staff to exit documents promptly after editing to avoid unnecessary workflow delays.
2. Lock Item Maintenance
- Verify Price Lock in Item Maintenance: Go to Stock > Item Maintenance, select an item configured for price locking, and click View.
- Check Selling Price Field: In the item details screen, the Selling Price field will appear hashed (disabled) and cannot be edited.
- Confirm Protection: This ensures users cannot directly modify item prices in Item Maintenance.
Pro Tip:
Periodically review locked items to ensure pricing reflects updated company policies before restricting edits.
3. Locking Prices in Invoices
- Open an Invoice: Go to Sales > Invoice, select any invoice, and click Edit.
- Observe Disabled Fields: The Unit Price, Discount, and Total fields will appear hashed (disabled) if the plugin is active.
- Ensure Pricing Consistency: This confirms the Lock Price Plugin is enforcing price protection during document editing.
Pro Tip:
Test pricing locks using a non-admin account to ensure permissions are working as intended.
Benefits of Using Lock Price Plugin
Increased Efficiency
Price edits follow your policies, saving time correcting mistakes.
Accuracy
Stops accidental price changes that affect margins.
Time-Saving
Eliminates disputes about price adjustments by unauthorized users.
Flexibility
Permissions can be tailored per user group.
Seamless Integration
Works smoothly inside AutoCount sales and inventory modules.
Best Practices for Using Lock Price Plugin
Name accounts clearly
Make sure each account is named clearly so deposits go to the right place.
Train users on the steps
Teach staff the deposit workflow so entries are accurate every time.
Reconcile often
Regularly check deposits against bank statements to spot errors early.
Conclusion
The AutoCount Lock Price Plugin for AutoCount Accounting gives your business control, security, and consistency over price data — an essential aspect of financial accuracy. It protects profits, enforces pricing policies, and ensures pricing is only editable by authorized users within your AutoCount system.
Frequently Asked Questions
What does the Lock Price Plugin do?
The Lock Price Plugin prevents users from changing the Unit Price of items during document entry. This ensures that transactions follow the predefined item pricing set in AutoCount.
Can certain users still edit item prices?
Yes. Price editing can still be controlled using user access rights or plugin configuration. Administrators can decide whether price changes are allowed for specific users or documents.
Which documents can use the Lock Price Plugin?
The Lock Price Plugin typically applies to sales documents such as Sales Invoice, Sales Order, Delivery Order, and Cash Sale. The available document types depend on how the plugin is configured.
What happens if a user tries to change a locked price?
The system will block the edit, and the Unit Price will remain unchanged. Users must follow the item’s predefined selling price.
Interested in Getting AutoCount for your Business?
Contact our sales team today to explore pricing options and get started with the perfect solution for you.