AutoCount Vehicle Master Plugin User Guide
(CN) AutoCount Vehicle Plugin Video Guide
Why Use AutoCount Vehicle Master Plugin?
Managing multiple vehicles without an organized record system can lead to duplicated data entry, inconsistent vehicle details, and difficulties tracking sales transactions.
The AutoCount Vehicle Master Plugin simplifies vehicle information management and helps automotive businesses maintain more organized records.
Centralize Vehicle Information
Maintain important vehicle specifications in structured records for easier access and daily management.
Reduce Repetitive Data Entry
Retrieve existing vehicle information when preparing supported sales documents instead of entering the same details repeatedly.
Improve Vehicle Inventory Visibility
Review active vehicle records and relevant vehicle information through dedicated balance inquiries.
Simplify Vehicle Transaction Tracking
Access historical vehicle-related document information and daily collection reports for more organized business monitoring.
Key Features of AutoCount Vehicle Master Plugin
Comprehensive Vehicle Information Management
Maintain vehicle registration numbers, chassis numbers, engine numbers, models, colors, and other relevant vehicle specifications.
Sales Order & Invoice Integration
Retrieve maintained vehicle information and insert the relevant details into supported Sales Orders and Invoices.
Active Vehicle Balance & History Inquiry
Review active vehicle records and vehicle-related document history using the available search and reporting functions.
Daily Collection Reporting & Access Control
Generate daily collection reports while controlling access to vehicle maintenance, inquiries, and administrative functions.
Who Should Use AutoCount Vehicle Master Plugin?
Vehicle Dealers & Car Traders
Suitable for businesses that regularly maintain and sell vehicles with detailed vehicle information.
Automotive Sales Teams
Helps sales staff retrieve vehicle information when preparing customer sales documents.
Vehicle Inventory Administrators
Suitable for employees responsible for maintaining vehicle information, reviewing active vehicle records, and checking transaction history.
Automotive Finance & Management Teams
Useful for personnel reviewing vehicle-related sales documents, collection reports, and operational information.
How AutoCount Vehicle Master Plugin Works
A. Access Rights
VehicleMaster functions are visible only when the administrator assigns the matching VehicleMaster
access rights.
1. Open Access Rights and expand PlugIns > VehicleMaster.
2. Assign the rights required for Vehicle Color Maintenance, Active Vehicle, Vehicle History, Daily
Collection Report, and Fix Vehicle Error.
3. Save the access-right changes.
4. Sign in again as the affected user and open only the functions assigned to that user.
B. Vehicle Information
Vehicle information is maintained from the vehicle screen used by the plugin and is reflected on supported
sales and invoice records.
1. Open an existing Creditor record in AutoCount or create a new one.
2. Open the added Vehicle tab.
3. Click Add to create a vehicle, or double-click an existing row to edit it. Double-click opens the
Vehicle Maintenance form.
4, Save the Vehicle Maintenance window, then save the creditor record.
C. Vehicle Color Maintenance
Vehicle Color Maintenance keeps the color choices used by VehicleMaster vehicle records.
1. Open VehicleMaster > Vehicle Color Maintenance.
2. Create a new color record or select an existing record to maintain.
3. Enter or revise the color description and the displayed color value.
4. Save the maintenance record, then select the maintained color from Vehicle Info when required.
D. Paste Car Info
Paste Car Info selects a vehicle and applies its available information to the current sales document.
1. Open the required Sales Order or Invoice and select Home > Foreman Info > Paste Car Info.
2. Search for the required vehicle using the available vehicle search fields.
3. Select the vehicle record and confirm the selection.
4. Review the vehicle information populated into the Sales Order, including Vehicle No., Chassis
No., Engine No., Registration Date and Model, before saving the document.
E. Vehicle Balance
Vehicle Balance is an inquiry that lists active vehicle records for the selected date.
1. Open VehicleMaster > Vehicle Balance.
2. Select the Date filter.
3. Click Inquiry to load the active vehicle list.
4. Review Car Plate, Chasis No, Engine No, Model, company, document, cost or price, and N/S/R details
in the result grid.
F. Vehicle History
Vehicle History searches vehicle document history and can update a car plate for the selected history
result.
1. Open VehicleMaster > Vehicle History.
2. Enter Item Code or Chasis No as required, then click Inquiry.
3. Review Car Plate, Chasis No, Acc No, Company Name, Doc No, Cost or Price, Doc Date, Car
Owner, Agent, and DocType.
4. Select a result and click Update Car Plate only when the displayed vehicle history needs that
correction.
G. Daily Collection Report
Daily Collection Report provides the VehicleMaster collection report from the plugin menu.
1. Open VehicleMaster > Daily Collection Report.
2. Enter the report selection criteria shown in the report form.
3. Click the report action to generate the selected Daily Collection Report output.
4. Review the report preview before printing or exporting it through the report viewer.
H. Fix Vehicle Error
Fix Vehicle Error is a protected maintenance action for correcting historical vehicle data.
1. Open VehicleMaster > Fix Vehicle Error.
2. Click it once. There is no additional form or selection screen. You should see “Success!”
3. Click OK and reopen Vehicle Balance, Vehicle History, or the affected vehicle record to verify the
vehicle information still displays correctly.
Benefits of AutoCount Vehicle Master Plugin
Faster Vehicle Record Management
Maintain detailed vehicle specifications in structured records for easier retrieval and more efficient daily administration.
More Accurate Sales Documentation
Reduce repeated data entry by inserting existing vehicle information into supported Sales Orders and Invoices.
Better Vehicle Inventory & History Visibility
Review active vehicle records and transaction history through dedicated inquiry functions.
Improved Operational & Financial Control
Access daily collection reports and maintain appropriate user permissions for vehicle-related functions.
Conclusion
The AutoCount Vehicle Master Plugin provides automotive businesses with a practical solution for maintaining vehicle information, preparing sales documents, and tracking vehicle-related transactions within AutoCount Accounting.
By combining detailed vehicle records, sales document integration, active vehicle inquiries, vehicle history tracking, and daily collection reporting, businesses can reduce administrative work and maintain more organized vehicle information.
For companies looking for vehicle inventory management software, the Vehicle Master Plugin supports more efficient vehicle record management and better visibility into vehicle-related sales and inventory activities.
Frequently Asked Questions
How does the Vehicle Master Plugin help automotive businesses?
The plugin helps businesses reduce repetitive vehicle data entry, maintain consistent vehicle information, review active vehicle records, and access relevant transaction and collection reports.
What vehicle information can businesses maintain?
The plugin supports maintaining relevant information such as vehicle registration numbers, chassis numbers, engine numbers, vehicle models, registration dates, and vehicle colors.
Can the plugin maintain multiple vehicle records?
Yes. Businesses can maintain multiple vehicle entries using the plugin’s Vehicle Information function associated with AutoCount Creditor Maintenance.
Does the plugin support standardized vehicle colours?
Yes. The Vehicle Color Maintenance function allows businesses to maintain consistent color descriptions and displayed color values.
Can the plugin automatically insert vehicle details into Sales Orders?
Yes. The Paste Car Info function allows users to select an existing vehicle and populate supported vehicle information fields in a Sales Order.
Does the plugin also work with Sales Invoices?
Yes. The documented Paste Car Info function is available in supported Sales Orders and Invoices.
Simplify Your Vehicle Inventory Management Today!
Still managing vehicle specifications and sales information through repeated manual entries and disconnected records?
With the AutoCount Vehicle Master Plugin, your automotive business can maintain detailed vehicle information, prepare sales documents more efficiently, and review active vehicle records and transaction history in one accounting environment.
Whether you operate a vehicle dealership, automotive trading business, or vehicle sales department, this plugin helps make vehicle information easier to manage.
Looking for vehicle inventory management software that integrates with AutoCount Accounting?
Contact SL Software Solutions Sdn. Bhd. to discover how the AutoCount Vehicle Master Plugin can support your vehicle sales and record management operations.