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AutoCount - Advanced Multi-UOM

Introduction to AutoCount Advanced Multi-UOM Module

Managing inventory efficiently is crucial for businesses. AutoCount, a leading accounting software, offers powerful tools for this purpose. The AutoCount Advanced Multi-UOM Module is one such feature, designed to simplify unit-of-measurement (UOM) complexities.
This article explores its capabilities, benefits, and applications, helping you make the most of it.

What is AutoCount Advanced Multi-UOM Module?

The AutoCount Advanced Multi-UOM Module is an enhancement of the Basic Multi-UOM Module. While the basic version focuses on fundamental UOM management, the advanced module provides detailed reports and greater flexibility. This module enables businesses to handle multiple UOMs (e.g., cartons, cans, and pallets) seamlessly in both purchases and sales processes.

Key Differences include:

Improved Integration

This module is compatible with AutoCount Pro Edition or can be purchased as an add-on

Enhanced Reporting

Advanced module reports can present totals in multiple UOMs, such as “14 cartons & 18 cans,” rather than a single UOM like “354 cans.”

Key Features

  • Advanced Reporting

    Generate reports displaying quantities in the smallest UOM and view totals in customizable formats to enhance decision-making.

  • Flexibility in Sales & Purchases

    Configure UOMs differently for sales, purchases, and reports. For example, you can set base UOM as “can,” purchase in “cartons,” and report in “cartons.”

  • Enhanced Stock Management Tools

    Includes features like Inventory Physical Worksheet and Stock Balance Reports, improving stock-taking accuracy.

Comparison: Basic vs. Advanced Multi-UOM

The Basic and Advanced Multi-UOM Modules cater to different needs:

  • Basic Multi-UOM
  • Advanced Multi-UOM
Feature Basic Multi-UOMAdvanced Multi-UOM
Feature
Reporting OptionsSingle UOM per reportMultiple UOMs in a single report
CompatibilityBasic EditionsPro Edition or add-on
Stock Take DetailsLimitedExpanded reporting formats
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Basic Multi-UOM

For more detailed information about Basic Multi-UOM, please click the button.

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Requirement

Purchase Side Features

The Advanced Multi-UOM Module streamlines purchase operations. Here’s an example:

  • Product Setup:A new item, “PEPSI,” is created with the following configuration:
    • Base UOM: CAN
    • Sales UOM: CAN
    • Purchase UOM: CTN
    • Reporting UOM: CTN

When creating a purchase invoice for “PEPSI,” users can input supplier delivery orders or invoice codes and track quantities precisely.

Sales Side Features

On the sales side, this module simplifies invoice generation:

Creating Sales Invoice:

  • When saving an invoice, users can adjust quantities through the Stock UOM Conversion window. This ensures accurate conversions across different UOMs.

Example Use Case:

  • Selling a mix of cartons and individual cans allows you to track stock depletion in real-time.

Enhanced Reporting Tools

The module introduces three new reporting formats in the Stock Balance Report:

1. Show Multi-UOM

  • Displays quantities across all UOMs, from largest to smallest.

2. Default Report UOM

  • Customizable default UOM settings in Stock Item Maintenance.

3. Smallest UOM

  • Focuses on the smallest unit for precision reporting.

These options streamline inventory analysis and provide actionable insights.

Inventory Physical Worksheet Improvements

Stock-taking becomes more efficient with the advanced reporting options integrated into the Inventory Physical Worksheet.

Businesses can now:

  • Choose UOM reporting formats for stock-take records.
  • Improve stock tracking with detailed UOM breakdowns.

UOM Conversion Settings

The module supports three modes of UOM conversion, customizable via toggles:

1. Auto UOM Conversion:

  • Automatically converts UOMs without user intervention.
  • Ideal for high-volume operations where speed is essential.

2. Ask for Confirmation:

  • Prompts the Stock UOM Conversion window during saving, ensuring accuracy.

3. Disallow Auto Conversion:

These settings are adjusted in two locations:

  • Item Maintenance: Controls individual stock items.
  • Invoicing Options: Found under Tools > Options > Document Control.

Benefits of UOM Conversion Flexibility

  • Enhanced Accuracy

    Prevents errors in UOM tracking.

  • Improved Efficiency

    Saves time by automating repetitive tasks.

  • Better Stock Control

    Reduces the likelihood of negative stock balances.

Access Rights Maintenance

This module offers robust access control. Administrators can manage user permissions via:

  • General Maintenance > Access Right Maintenance:
    • Search for “UOM” and restrict unauthorized access to sensitive features.

Restricting access ensures data integrity and minimizes the risk of errors.

Real-World Applications

The Advanced Multi-UOM Module is ideal for industries with complex inventory needs, such as:

Retail

Managing bulk and single-item sales.

Manufacturing

Tracking raw materials in various UOMs.

Wholesale

Handling diverse packaging formats efficiently.

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Conclusion

The AutoCount Advanced Multi-UOM Module offers unmatched flexibility, accuracy, and efficiency for businesses managing diverse UOMs. Its robust features, advanced reporting, and integration capabilities make it an invaluable tool for inventory and sales management. Upgrade today to streamline your operations and gain better control of your stock.

FAQs

No, the Basic Multi-UOM Module is a prerequisite.

No, it is only available for the Pro Edition or as an add-on.

Retail, manufacturing, and wholesale industries see the greatest benefits.

Yes, it provides advanced automated reporting formats.

Yes, permissions can be managed via Access Right Maintenance.

Enhanced flexibility and detailed reporting for better inventory management.

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